Administrative Assistant for Academics and Assessment

Big Spring ISD; Big Spring (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Big Spring ISD seeks an Administrative Assistant for Academics and Assessment at the Central Office in Big Spring, TX. The role provides clerical support to the director and staff, manages routine office activities, budgeting records, and scheduling; requires strong keyboarding, data entry, and communication skills.

Responsibilities include preparing documents, handling records, coordinating travel, meetings, and mail distribution, while maintaining confidentiality and following district

Qualifications

• Education/Certification: High school diploma or GED.
• Special Knowledge/Skills: Proficient in keyboarding, data entry, word processing and file maintenance; ability to create spreadsheets and databases; prioritize workflow; multi-task; basic math; strong communication and interpersonal skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals and presentations for department staff.
• Compile, maintain and file reports, records and documents.
• Perform routine bookkeeping and maintain department budget records; prepare purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and equipment.
• Monitor and process personnel time records including leave requests and reports.
• Answer calls, take messages, and route to staff.
• Maintain staff schedule and arrange travel for department staff.
• Arrange meetings, prepare materials and schedule facilities.
• Receive, sort and distribute mail and documents.
• Maintain confidentiality and follow safety procedures.
• Perform other duties as assigned.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Prioritize workflow

Multi-tasking

Basic math

Communication

Interpersonal skills

Education

High school diploma or GED

Job description

Administrative Assistant for Academics and Assessment

Big Spring ISD BSISD Central Office - Big Spring, Texas Open in Google Maps

Job Details

Job ID: 5965531
Application Deadline: Posted until filled
Posted: Oct 20, 2026 3:24 PM (UTC)

Job Description

Job Type Description

Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.

Job Qualifications

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective communication and interpersonal skills

Experience:

__3__ years secretarial experience

Salary Schedule

Salary based upon current salary schedule.

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. 1. Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
2. 2. Compile, maintain, and file all reports, records, and other documents as required.
3. 3. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
4. 4. Order and maintain inventory of office supplies and program equipment.
5. 5. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
6. 6. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
7. 7. Maintain a schedule of appointments and make travel arrangements for department staff.
8. 8. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
9. 9. Receive, sort, and distribute mail and other documents to department staff.
10. 10. Maintain confidentiality of information.
11. 11. Follow district safety protocols and emergency procedures.
12. 12. Other duties as assigned.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional district-wide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Dana Scott Assistant Superintendent of Academics & Assessment [phone]

Position Type: Full-time
Job Categories:

Support Staff > Administrative Assistant

Contact Information

• Gina Wells , HR
• 708 E 11th Place
• Big Spring, Texas 79728
• Phone: [phone]
• Email: [e-mail]