Academic & Assessment Admin Assistant

Big Spring ISD; Big Spring (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Big Spring ISD seeks an Administrative Assistant for Academics and Assessment at the Central Office in Big Spring, TX. The role provides clerical support to the director and staff, manages routine office activities, budgeting records, and scheduling; requires strong keyboarding, data entry, and communication skills.

Responsibilities include preparing documents, handling records, coordinating travel, meetings, and mail distribution, while maintaining confidentiality and following district

Qualifications

• Education/Certification: High school diploma or GED.
• Special Knowledge/Skills: Proficient in keyboarding, data entry, word processing and file maintenance; ability to create spreadsheets and databases; prioritize workflow; multi-task; basic math; strong communication and interpersonal skills.

Responsibilities

• Prepare correspondence, forms, reports, manuals and presentations for department staff.
• Compile, maintain and file reports, records and documents.
• Perform routine bookkeeping and maintain department budget records; prepare purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and equipment.
• Monitor and process personnel time records including leave requests and reports.
• Answer calls, take messages, and route to staff.
• Maintain staff schedule and arrange travel for department staff.
• Arrange meetings, prepare materials and schedule facilities.
• Receive, sort and distribute mail and documents.
• Maintain confidentiality and follow safety procedures.
• Perform other duties as assigned.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheets

Databases

Prioritize workflow

Multi-tasking

Basic math

Communication

Interpersonal skills

Education

High school diploma or GED

Job description

Big Spring ISD seeks an Administrative Assistant for Academics and Assessment at the Central Office in Big Spring, TX. The role provides clerical support to the director and staff, manages routine office activities, budgeting records, and scheduling; requires strong keyboarding, data entry, and communication skills.

Responsibilities include preparing documents, handling records, coordinating travel, meetings, and mail distribution, while maintaining confidentiality and following district