Senior Administrative Assistant – Education Dept.

Applitrack; United States; On-site; USD 24,000 - 34,000; Full time

Job summary

Applitrack in Facility Services Center is seeking a capable secretary to support the department head and staff, ensuring the efficient operation of administrative services. The role emphasizes strong organizational and computer skills, effective communication, and the ability to multitask.

Required education is a high school diploma or equivalent, with four years of secretarial experience preferred in a public education setting.

Qualifications

• Keyboarding, word processing, spreadsheets, and file maintenance
• Excellent organizational skills
• Excellent interpersonal and communication skills, both written and verbal
• Ability to multitask and meet deadlines
• Basic math skills

Responsibilities

• Facilitate efficient operation of the department in coordination with the department manager
• Organize and manage the routine work activities in the department
• Prepare correspondence, forms, reports, etc., for the department head and staff using a computer
• Assist in compiling information for preparing various reports for the department
• Maintain office equipment and supplies for the department
• Receive calls, take messages, and route to staff
• Receive, sort, and distribute mail and documents to staff
• Maintain departmental files, including financial and contractual files
• Maintain a schedule of appointments and make travel arrangements
• Maintain conference room calendar
• Maintain confidentiality of information
• Perform routine bookkeeping tasks including basic math
• Follow Plano ISD rules and directives from supervisor
• Follow attendance policy as assigned
• Perform other functions as assigned by Administration/supervisor

Job description

Applitrack in Facility Services Center is seeking a capable secretary to support the department head and staff, ensuring the efficient operation of administrative services. The role emphasizes strong organizational and computer skills, effective communication, and the ability to multitask.

Required education is a high school diploma or equivalent, with four years of secretarial experience preferred in a public education setting.