Academic Records Architect & Scheduling Champion

Ransom-Everglades School, Inc.; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Ransom Everglades School, Inc. in Miami seeks an Assistant Director of Academic Records to safeguard student data in Blackbaud K-12 and oversee upper and middle school records, scheduling, transcripts, and enrollment.

Reporting to the Chief of Innovation and Strategic Programming, this 12-month full-time role partners with Campus Heads, Academic Deans, Department Chairs, and College Counseling to maintain data integrity and support academic planning.

Qualifications

• Bachelor's degree required.
• Experience in a registrar, academic records, or scheduling role, preferably in a K-12 independent school.
• Proficiency in Blackbaud K-12 or equivalent student information system and advanced Excel reporting/data exports.

Responsibilities

• Maintain data integrity across student, parent, and course records in Blackbaud K-12.
• Produce QA and analytical reports for departments, the online bookstore, and Steckley.
• Train and support faculty and staff on Blackbaud K-12.
• Assist with annual course requests, four-year plans, and catalog updates.
• Update course records, schedules, and track student placements and electives.
• Assist with producing student schedules for events and logistics.
• Enter course requests and enroll students, resolve conflicts, and review schedules.
• Process schedule changes and verify non-returning students.
• Support data for programs like Pathways and Bowden Fellows.
• Manage records retention, transcripts, and diplomas; handle requests.

Skills

Excellent communication

FERPA compliance

Discretion with confidential records

Attention to detail

Service-minded communication

Education

Bachelor's degree

Tools

Blackbaud K-12

Excel reporting

Job description

Ransom Everglades School, Inc. in Miami seeks an Assistant Director of Academic Records to safeguard student data in Blackbaud K-12 and oversee upper and middle school records, scheduling, transcripts, and enrollment.

Reporting to the Chief of Innovation and Strategic Programming, this 12-month full-time role partners with Campus Heads, Academic Deans, Department Chairs, and College Counseling to maintain data integrity and support academic planning.