K-12 Registrar & Scheduling Lead

Ransom Everglades School; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Ransom Everglades School is seeking an Assistant Director of Academic Records to work with the Director of Academic Records to ensure data integrity, security, and proper use of student information in Blackbaud K-12 for Middle and Upper School. You will manage course requests, scheduling, enrollment, grading, transcripts, and data exports in collaboration with College Counseling and Academic leaders.

The role requires a Bachelor’s degree and experience in K-12 admissions/registrar functions,

Qualifications

• Bachelor's degree required.
• Experience in a registrar or academic records role in K-12 preferred.
• Proficiency in Blackbaud K-12 or equivalent SIS.
• Advanced Excel reporting/export skills.
• FERPA knowledge and data confidentiality.

Responsibilities

• Coordinate the annual course requests and enter all requests in Blackbaud K-12; update records.
• Update course records and four-year plans annually; prepare department recommendation spreadsheets.
• Develop scheduling timelines; build daily schedules, rotations, teaching assignments, and room charts.
• Process schedule changes, appeals, and conflicts year-round; remove non-returning students from courses.
• Schedule Advisory and Back to School Night; support Parent Curriculum Night logistics.
• Manage graduation requirements and transfer credits; provide GPA data to College Counseling, Athletics, and Admissions.
• Issue transcripts to students, families, alumni, and transfer schools after Business Office clearance.
• Maintain data integrity across student, parent, and course records in Blackbaud K-12.
• Produce QA reports and data exports for school departments and Steckley (including student photos).
• Train and support faculty and staff on Blackbaud K-12 usage.
• Handle records requests and verifications; monitor mailbox and process requests accordingly.
• Perform other related duties as assigned.

Skills

Excellent communication

Interpersonal skills

Discretion

Attention to details

Education

Bachelor's degree

Tools

Blackbaud K-12

Excel

Job description

Ransom Everglades School is seeking an Assistant Director of Academic Records to work with the Director of Academic Records to ensure data integrity, security, and proper use of student information in Blackbaud K-12 for Middle and Upper School. You will manage course requests, scheduling, enrollment, grading, transcripts, and data exports in collaboration with College Counseling and Academic leaders.

The role requires a Bachelor’s degree and experience in K-12 admissions/registrar functions,