College Counseling Operations Coordinator

Ransom Everglades; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Ransom Everglades Upper School in Miami is seeking an Administrative Assistant for College Counseling to provide essential operational support for the department. You will manage electronic files, Naviance records, calendars, and events, ensuring timely processing of applications and smooth program execution.

You will assist counselors with application materials and login processes, coordinate campus programs and travel logistics for guests, and maintain accurate data across Naviance and

Qualifications

• Bachelor’s Degree or higher.
• Knowledge of the college application timeline and process.
• Proficiency in word processing, spreadsheets, and Microsoft Office and Google suites of products.
• Proficiency in accurate data entry and management as related to college counseling operations.
• Ability to communicate in a clear and professional manner with college representatives, parents, students, and faculty members.
• Strong customer service orientation.
• Essential understanding of the student and parent experience.
• Highly organized and detail oriented.
• Anticipates the needs of the office in a high volume, fast paced environment.
• Confidentiality is expected and required on all matters.

Responsibilities

• Prepare and manage electronic files for college applications, and submit on behalf of the school before deadlines.
• Assist college counselors with preparation of electronic files in the application process, including use of Naviance, the Common Application, the Coalition Application, and others as appropriate.
• Assist parents with login and use of college counseling database (Naviance).
• Assist faculty with login and upload of college recommendation letters in Naviance.
• Maintain Naviance records on colleges and universities (including admissions representatives).
• Maintain Naviance records on colleges and universities (including admissions representatives).
• Maintain the college counseling database (Naviance), including uploads of biographical information, GPAs, and standardized test scores.
• Assist with maintaining college counseling information on myCOMPASS calendar, resource page, and the school website.
• Assist with reports related to college counseling programs and college admissions.
• Act as events manager for college counseling department events: Schedule and organize college representative visits; this includes requests for facilities, calendar, and technology.

Skills

Communication

Data entry

Organizational skills

Customer service

Attention to detail

Professional demeanor

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Google Workspace

Naviance

myCOMPASS

Job description

Ransom Everglades Upper School in Miami is seeking an Administrative Assistant for College Counseling to provide essential operational support for the department. You will manage electronic files, Naviance records, calendars, and events, ensuring timely processing of applications and smooth program execution.

You will assist counselors with application materials and login processes, coordinate campus programs and travel logistics for guests, and maintain accurate data across Naviance and