Academic Programs & Operations Assistant

Seattle University; Seattle, Northern (WA, KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Hybrid work eligibility

Tuition benefits

Health plans and retirement

Job summary

Seattle University seeks an experienced administrative support professional to assist department chairs and faculty with reports, scheduling, procurement, and course materials. You will maintain the department website, support events, and coordinate hiring for new faculty and staff, with regular interaction across campus and external partners.

The role emphasizes data entry, classroom logistics, and record-keeping in a diverse university environment.

Qualifications

• High School diploma or equivalent and 2+ years administrative office support experience.
• Experience with MS Word, MS Excel, MS Windows, MS Outlook and Internet Explorer.
• Experience maintaining a website.
• Ability to communicate effectively in writing, by phone and in person.
• Excellent customer service skills and ability to work with diverse populations.
• Strong organization and multi-tasking abilities.
• Demonstrated commitment to diversity and the university’s mission.

Responsibilities

• Provide general administrative support to the department chair(s) and faculty, including report and spreadsheet generation, data entry, copying, scheduling and room reservations.
• Partner with chairs and faculty to help implement strategic department goals.
• Support teaching activities, procure supplies, coordinate IT classroom needs, and collect course materials for archival purposes.
• Facilitate and assist with course evaluations for faculty.
• Maintain and coordinate department website content with chair(s), faculty and staff.
• Coordinate and assist in planning departmental events; maintain files and records.
• Assist with hiring and onboarding of new faculty and staff; coordinate letters of appointment for part-time faculty and student workers.
• Track class van requests, maintain lab access lists with safety teams, and proctor exams when needed.
• Assist chair(s) and faculty with academic research using university systems to gather and track student data.
• Coordinate additional activities to support department chair(s), lab managers and faculty.

Skills

MS Word

MS Excel

MS Windows

MS Outlook

Internet Explorer

Communication

Customer service

Organization

Diversity commitment

Education

Bachelor's degree

High School diploma or equivalent

Tools

Website maintenance

Job description

Seattle University seeks an experienced administrative support professional to assist department chairs and faculty with reports, scheduling, procurement, and course materials. You will maintain the department website, support events, and coordinate hiring for new faculty and staff, with regular interaction across campus and external partners.

The role emphasizes data entry, classroom logistics, and record-keeping in a diverse university environment.