Academic Operations Assistant — Hybrid

SU01 Seattle University; Seattle (WA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Hybrid work after onboarding

Job summary

Seattle University is seeking an Administrative Support professional to assist department chairs and faculty with administrative tasks, budgeting, course material coordination, and on-campus reception.

Responsibilities include maintaining department websites, assisting with hiring and onboarding, and supporting academic scheduling and communications. Hybrid work may be offered after onboarding, with comprehensive benefits and tuition support.

Qualifications

• High School diploma or equivalent (GED) and 2+ years administrative office support experience or equivalent.
• Experience with MS Word, MS Excel, MS Windows, MS Outlook and Internet Explorer.
• Experience maintaining a website.
• Ability to communicate effectively in writing, by phone and in person.
• Excellent customer service skills with diverse populations.
• Ability to organize, prioritize and multi-task independently.
• Commitment to diversity and the university’s mission, vision, and values.

Responsibilities

• Provide general administrative support to the department chair(s) and faculty, including report generation, data entry, copying, scheduling and room reservations.
• Partner with chairs and faculty to help implement strategic department goals.
• Support teaching activities, procure supplies, interact with IT for classroom needs, and collect course materials for archival purposes.
• Facilitate and assist with course evaluations for faculty.
• Maintain and update content on the department website in partnership with chairs and staff.
• Coordinate and assist in planning of departmental events.
• Maintain departmental and student files and records.
• Assist with hiring and onboarding of new faculty and staff; coordinate Letters of Appointment for part-time faculty.
• Track class van requests and maintain lab access lists; coordinate after-hours access with public safety.
• Proctor exams when needed.
• Assist with academic research using university systems to gather student data and statistics.
• Coordinate additional activities to support department leadership.
• Provide reception services and interact with students, parents, faculty and visitors.
• Assist with scheduling and curriculum changes in coordination with departments and Registrar.
• Provide data entry and course support as needed.

Skills

Communication

Customer service

Organization / multitasking

Diversity & inclusion

Education

Bachelor's degree

Tools

MS Word

MS Excel

MS Windows

MS Outlook

Internet Explorer

Job description

Seattle University is seeking an Administrative Support professional to assist department chairs and faculty with administrative tasks, budgeting, course material coordination, and on-campus reception.

Responsibilities include maintaining department websites, assisting with hiring and onboarding, and supporting academic scheduling and communications. Hybrid work may be offered after onboarding, with comprehensive benefits and tuition support.