Academic Programs Office Coordinator

Terra State Community College; Fremont (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

Terra State Community College seeks an Academic Administrative Assistant to support the Academic Dean, faculty, program directors, and students. The role involves handling records, payroll worksheets, and division-related tasks with professionalism.

Responsibilities include coordinating hires, maintaining SIS data, and assisting with accreditation activities, committee minutes, and divisional communications. On-site Fremont, OH location with standard office hours.

Qualifications

• Associate degree preferred in office admin or equivalent.
• Three years related experience or training, or an equivalent combo.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Process purchase requisitions, open P.O.'s and direct pays; track purchases and prepare supporting docs.
• Prepare payroll worksheets for adjuncts and overload pay each semester.
• Support faculty hiring: schedule interviews, maintain files, onboarding.
• Enter and maintain data in the Student Information System and post class changes.
• Coordinate division events and maintain minutes and records for committees.

Skills

Confidentiality

Good judgment

Effectively communicate

MS Word

MS Excel

PowerPoint

MS Access

Banner system

E-req PO software

Multitasking

Problem solving

Education

Associate's Degree in Office Administration

Three years related experience

Equivalent combination of education and experience

Tools

Banner system

E-Req purchase order software

Job description

Terra State Community College seeks an Academic Administrative Assistant to support the Academic Dean, faculty, program directors, and students. The role involves handling records, payroll worksheets, and division-related tasks with professionalism.

Responsibilities include coordinating hires, maintaining SIS data, and assisting with accreditation activities, committee minutes, and divisional communications. On-site Fremont, OH location with standard office hours.