Administrative Assistant - Academic Affairs

Denmark Technical College; South Carolina; On-site; USD 40,000 - 55,000; Full time

Job summary

Denmark Technical College is seeking an administrative professional to provide clerical and operational support to the Vice President for Academic Affairs. The role includes scheduling, minute-taking, policy guidance, and coordination of division activities.

The position oversees student assistants, compiles reports, maintains compliance records, and assists with curriculum and catalog updates. Strong organizational skills and ability to lift up to 25 lbs are required.

Qualifications

• High School diploma and related work experience.
• Bachelor's degree may substitute for related work experience.

Responsibilities

• Provide clerical liaison support to the Vice President for Academic Affairs and off-site staff as needed.
• Screen and route telephone calls and visitors; coordinate daily work and meetings for the VPAA.
• Establish meeting agendas; take and maintain minutes for Academic Affairs Leadership Team and subcommittees.
• Develop and implement administrative procedures to enhance division operations; provide support for Academic Affairs.
• Oversee student assistants and assist students with institutional policies and procedures.
• Assemble data and draft reports; monitor Substantive Change compliance reports and maintain SACSCOC documents.
• Lead event planning for divisional events and institutional activities.
• Serve as official recorder for CIC and Space Utilization committees; assist with catalog and curriculum updates; provide backup to the President's Office.

Skills

Clerical support

Scheduling appointments

Minutes taking

Office coordination

Education

High School diploma

Job description

Under general supervision of the Vice President for Academic Affairs, provides administrative support to the Vice President for Academic Affairs in matters relating to the academic programs at the institution. These duties include serving as clerical liaison support to the off‑site as needed.

Performs clerical duties deemed necessary for the effective and efficient operation of the office. Receives telephone calls and visitors. screens and refers to appropriate personnel, and coordinates the daily work of the VPAA by scheduling appointments and setting up meetings. Maintains all office files. Receives and disseminates correspondence and prepares responses to routine inquiries and/or gathers information for responses from internal and external stakeholders. Establishes office‑related meeting agendas and keeps minutes for all such meetings. including the Academic Affairs Leadership Team (AALT) and the area commission subcommittee meetings.

Develops and implements administrative procedures and systems necessary to enhance the overall function of the division of academic affairs. Provides direct administrative support for one major functional area: Academic Affairs.

Oversees the activities of the student assistants employed by the office. Assists students with specific problems and advises them on the institution's policies and procedures.

Assembles data and drafts reports. Develops/monitors/updates the college's Substantive Change compliance reports and serves as the repository for all related SACSCOC reports and documents.

Leads the event planning for divisional events and activities. including assisting with institutional events.

Serves as the official recorder for core college committees Curriculum and Instruction (CIC) and Space Utilization. Assists with assessing/ monitoring/updating the college catalog and curriculum display. Serves as secondary support to the President's Office when needed.

High School diploma and work experience that is directly related to the area of employment. Bachelor's degree may be substituted for the related work experience.

High School diploma and work experience that is directly related to the area of employment. Bachelor's degree may be substituted for the related work experience. Valid driver's license required. Must be able to move up to 25 lbs.