Academic Office Assistant to Dean & Faculty Team

Tennessee Board of Regents; Montana; On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

Tuition Reimbursement

Longevity Pay

Pension options

Job summary

Volunteer State Community College is seeking an Administrative Assistant to support the dean and department staff with clerical duties and exceptional customer service. This role serves as the primary contact for the department, coordinates schedules, travel, and events, and maintains office procedures.

The position involves data collection for reports, budget-related tasks, and collaboration with staff to ensure efficient operations within the academic division.

Qualifications

• High School diploma or equivalent.
• One (1) year of related office experience.
• Associate's degree.
• Certified Administrative Professional (CAP) Certification.
• Experience in higher education.
• Experience with Banner.

Responsibilities

• Provides support for the Dean and department faculty and staff by performing office administrative and clerical duties.
• Acts as point of contact for the department to the public and to other College offices.
• Collects and/or compiles data for reports and correspondence.
• Coordinates with office staff to answer telephones and provide information, distribute incoming mail, schedule meetings and events, maintain records and filing systems, monitor and order office supplies and equipment.
• Prepares/routes forms and operational records for budgets, grants, contracts, purchasing, audits, and personnel actions.
• Assists dean with materials related to department budget, purchasing, and Procard documentation.

Skills

Communication

Administrative procedures

MS Office

Filing systems

Multitasking

Confidential information

Customer service

Detail oriented

Education

Associate degree

CAP Certification

Tools

Banner

Microsoft Office

Job description

Volunteer State Community College is seeking an Administrative Assistant to support the dean and department staff with clerical duties and exceptional customer service. This role serves as the primary contact for the department, coordinates schedules, travel, and events, and maintains office procedures.

The position involves data collection for reports, budget-related tasks, and collaboration with staff to ensure efficient operations within the academic division.