Assistant Director of Academic Affairs

Hirebridge; Philadelphia (Philadelphia County); On-site; USD 65,000 - 85,000; Full time

Job summary

Orleans Technical College is seeking an Assistant Director of Academic Affairs to support coordination of academic programs, faculty operations, and student academic matters. Under the supervision of the Academic Affairs Director, the role ensures compliance, consistency, and continuous improvement across programs.

The position involves scheduling, curriculum implementation, faculty development, student advisement, and data reporting.

Responsibilities

• Assist in the daily operation and coordination of academic programs across day, evening, and weekend schedules.
• Support implementation of diploma, certificate, and degree programs.
• Help monitor program performance, student progress, and instructional delivery.
• Support recruitment, onboarding, scheduling, and retention of instructors and academic staff.
• Assist with faculty development, orientation, mentoring, and instructional training.
• Conduct classroom observations and provide feedback in coordination with the Academic Affairs Director.
• Assist with student academic concerns, attendance issues, grievances, and retention efforts.
• Support student orientation, academic advisement referrals, and completion tracking.
• Help promote a positive learning environment and strong student engagement.
• Assist in maintaining compliance with accreditation, licensing, and state regulatory requirements.
• Support preparation for audits, site visits, reports, and accreditation documentation.
• Help monitor instructional quality, program consistency, and policy compliance.
• Assist with class scheduling, instructor assignments, room usage, and academic calendars.
• Coordinate logistics for staff meetings, training sessions, and academic events.
• Maintain records, reports, and documentation related to academic operations.
• Collect and organize data related to enrollment, attendance, retention, completion, and student outcomes.
• Assist with preparing reports, summaries, and updates for leadership.
• Track academic trends and help identify areas for improvement.
• Support communication with students, faculty, staff, and external partners.
• Assist with articulation agreements, employer outreach, and community partnerships as needed.
• Represent the Academic Affairs department at meetings and events when assigned.

Job description

Assistant Director of Academic Affairs

Location: Orleans Technical College

Position Overview

Under the supervision of the Academic Affairs Director, the Assistant Director, Academic Affairs supports the coordination and administration of academic programs, faculty operations, student academic matters, and instructional quality. This role assists in ensuring compliance, consistency, and continuous improvement across all educational programs at Orleans Technical College.

Key Responsibilities

Academic Program Support

• Assist in the daily operation and coordination of academic programs across day, evening, and weekend schedules.
• Support implementation of diploma, certificate, and degree programs.
• Help monitor program performance, student progress, and instructional delivery.

Faculty and Staff Support

• Support recruitment, onboarding, scheduling, and retention of instructors and academic staff.
• Assist with faculty development, orientation, mentoring, and instructional training.
• Conduct classroom observations and provide feedback in coordination with the Academic Affairs Director.

Student Academic Support

• Assist with student academic concerns, attendance issues, grievances, and retention efforts.
• Support student orientation, academic advisement referrals, and completion tracking.
• Help promote a positive learning environment and strong student engagement.

Compliance and Quality Assurance

• Assist in maintaining compliance with accreditation, licensing, and state regulatory requirements.
• Support preparation for audits, site visits, reports, and accreditation documentation.
• Help monitor instructional quality, program consistency, and policy compliance.

Scheduling and Operations

• Assist with class scheduling, instructor assignments, room usage, and academic calendars.
• Coordinate logistics for staff meetings, training sessions, and academic events.
• Maintain records, reports, and documentation related to academic operations.

Data and Reporting

• Collect and organize data related to enrollment, attendance, retention, completion, and student outcomes.
• Assist with preparing reports, summaries, and updates for leadership.
• Track academic trends and help identify areas for improvement.

Partnership and Communication

• Support communication with students, faculty, staff, and external partners.
• Assist with articulation agreements, employer outreach, and community partnerships as needed.
• Represent the Academic Affairs department at meetings and events when assigned.