Administrative Assistant II, Learning & Engagement

Stark-State-College-of-Technolog; North Canton (OH); Presencial; USD 28.000 - 39.000; Jornada completa

Descripción de la vacante

The Administrative Assistant II role at Stark State College provides high-level administrative support to the Learning & Engagement Division, coordinating calendars, preparing documents, and serving as a key liaison for internal and external stakeholders.

Responsibilities include scheduling, minutes, event logistics, and maintaining confidential records, with requirements for an associate degree and 3+ years’ experience in academic/office settings.

Formación

• Associate’s degree in business, office administration, or related field.
• Minimum of three years of administrative assistant experience, preferably in an academic or office setting.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Banner/Argos.
• Intermediate proficiency in Teams/Zoom for virtual meetings.
• Intermediate proficiency in Adobe Suite products.
• Strong organizational and project management skills with ability to handle multiple priorities.

Responsabilidades

• Preparing correspondence, reports, and meeting materials.
• Coordinating/creating agendas, attending meetings to record minutes, and drafting communications.
• Organizing and coordinating departmental/division events and workshops, including logistics and materials preparation.
• Providing advanced administrative support to leadership and faculty, staff.
• Maintaining and updating departmental/division records, ensuring accuracy, confidentiality, and compliance with college policies.

Conocimientos

Liaison

Calendar management

Meeting coordination

Document proofreading

MS Office

Confidentiality

Project management

Adobe Suite

Educación

Associate degree in business

Office administration degree

Herramientas

Banner

Argos

Microsoft Teams

Zoom

Adobe Suite

Outlook

Excel

PowerPoint

Word

Descripción del empleo

The Administrative Assistant II will provide high-level administrative support to the Learning & Engagement Division, including department leadership, facilitating the department/division’s efficient operation by managing complex tasks, overseeing administrative processes, and serving as a key point of contact for internal and external stakeholders. The individual in this role will coordinate department/division activities, improve operational efficiency, and ensure compliance with college policies and procedures. This role requires working independently and proactively while guiding entry-level administrative staff and student workers.

Who We Are:

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result.

We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued.

You'll Be a Great Fit If:

• You enjoy serving as a primary liaison for internal and external inquiries, ensuring prompt and professional responses.
• You can successfully coordinate and manage departmental calendars, schedule meetings, appointments, and events with multiple stakeholders.

• You enjoy preparing, proofreading, and editing reports, presentations and other high-level documents with accuracy and attention to detail.
• You have excellent typing and proofreading skills, confidentiality and a professional demeanor.
• You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.

Typical Responsibilities Include:

• Preparing correspondence, reports, and meeting materials.
• Coordinating/creating agendas, attending meetings to record minutes, and drafting communications based on key points or outlines.
• Organizing and coordinating departmental/division events and workshops, including logistics and materials preparation.
• Providing advanced administrative support to leadership (e.g. deans, assistant deans, department chairs, directors, etc.) faculty, and staff.
• Maintaining and updating departmental/division records, ensuring accuracy, confidentiality, and compliance with college policies.

To Be Considered You Need:

• Associate’s degree in business, office administration, or directly related field
• Minimum of three years of administrative assistant experience, preferably in an academic or office setting.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other College-specific software (e.g. Banner, Argos, etc.)
• Intermediate proficiency in virtual office meeting platforms such as Microsoft Teams and Zoom.
• Intermediate proficiency in Adobe Suite products.
• Strong organizational and project management skills with a proven ability to handle multiple priorities.

The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you.