Academic Programs & Events Coordinator

University-of-St.-Augustine-For-Health-Sciences; Miami (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

The Academic Program Assistant at University of St. Augustine for Health Sciences provides administrative, logistical, and operational support for the assigned academic program. This role collaborates with the academic leadership, faculty, and students to ensure smooth program operations on campus.

This campus-based position requires presence on campus five days a week, with occasional weekend support. Responsibilities include event coordination, program administration, and general campus

Qualifications

• Minimum of a high school diploma or equivalent.
• At least three years of experience as an administrative assistant.
• Experience with Microsoft Office and Blackboard (learning management system).

Responsibilities

• Coordinate event planning and logistics for academic events (commencement, ceremonies, guest speakers).
• Provide on/off campus support during events, including evenings and weekends when scheduled.
• Manage university projects: faculty credentials, course assignments in Blackboard, syllabi and booklists, rosters, assessments, and contacts.
• Assist with acquiring accreditation documents (CEUs, CVs, licensure) and coordinate information across departments.
• Coordinate interviews: invitations, onboarding schedules, room setup.
• Oversee day-to-day program and university activities.
• Provide administrative support: scheduling, files, expense reports, travel, minutes, materials delivery.
• Serve as campus contact to relay university information and assist with front desk duties.
• Coordinate with Assistant Program Directors to compile contributing faculty and maintain faculty schedules.
• Coordinate new student orientations with Student Services and Directors, verify membership, order books for rotations.
• Maintain student conference attendance in EXXAT.
• Participate in Campus Readiness Team and campus reentry activities as needed.

Skills

Communication skills

Project management

Relationship building

Flexibility

Discretion

Education

High school diploma or equivalent

Bachelor’s degree or vocational training in office skills

Tools

Microsoft Office Suite

Blackboard

Job description

The Academic Program Assistant at University of St. Augustine for Health Sciences provides administrative, logistical, and operational support for the assigned academic program. This role collaborates with the academic leadership, faculty, and students to ensure smooth program operations on campus.

This campus-based position requires presence on campus five days a week, with occasional weekend support. Responsibilities include event coordination, program administration, and general campus