Campus Academic Programs Coordinator

University-of-St.-Augustine-For-Health-Sciences; San Marcos (CA); On-site; USD 40,000 - 56,000; Full time

Job summary

The University of St. Augustine for Health Sciences seeks an Academic Program Assistant to provide administrative, logistical, and operational support for the assigned academic program on campus five days a week, with occasional weekend coverage.

Responsibilities include coordinating events (commencement, ceremonies, retreats, guest speakers), maintaining faculty credentials and course materials, supporting accreditation processes, scheduling interviews, and serving as a campus front desk

Qualifications

• Minimum of high school diploma or equivalent; Bachelor’s degree or vocational training in office skills highly preferred.
• Minimum of three years of experience as an administrative assistant
• Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint.

Responsibilities

• Assist in planning and preparation of all academic-related events including commencement, student honor society, white coat and pinning ceremonies, program retreats, and guest speaker engagements.
• Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours.
• Manage and maintain projects for the university including, but not limited to, faculty credentials and documentation, course assignments in Blackboard, course syllabi and booklist, student status rosters, assessments, and contact lists.
• Assists with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner.
• Assists with the coordination and scheduling of candidate interviews including meeting invitations, preparing onboarding schedules, room preparation and set-up.
• Responsible for overseeing the day-to-day functions of the program and university related activities.
• Provide administrative support for the program by performing tasks such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests.
• Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay University information, policies, procedures, and activities.
• Provide reception and front desk coverage to the Customer Service Coordinator as needed (i.e., lunch breaks, vacations, sick, etc.)
• Coordinate with Assistant Program Directors to compile contributing faculty assignments.
• Maintain the schedule of course coordinators and faculty.
• Coordinate new student orientations with Student Services and Program Directors, verify program membership and order books for students on clinical rotations.
• Maintain student conference attendance in EXXAT.
• Serve as a member of the Campus Readiness Team (Safety) and on the campus reentry team as needed.

Skills

Communication skills

Project management

Relationship building

Flexibility

Confidentiality

Education

High school diploma or equivalent

Bachelor’s degree or vocational training preferred

Tools

Microsoft Office

Job description

The University of St. Augustine for Health Sciences seeks an Academic Program Assistant to provide administrative, logistical, and operational support for the assigned academic program on campus five days a week, with occasional weekend coverage.

Responsibilities include coordinating events (commencement, ceremonies, retreats, guest speakers), maintaining faculty credentials and course materials, supporting accreditation processes, scheduling interviews, and serving as a campus front desk