OT Academic Program Assistant (On Campus)

University of St. Augustine for Health Sciences; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The University of St. Augustine for Health Sciences is seeking an Academic Program Assistant to provide administrative, logistical, and operational support for the assigned academic program on a campus in Miami.

This role requires a five-day on-campus presence, coordination of events and faculty support, and collaboration across departments to ensure smooth program operation, student services, and accurate record-keeping. Strong communication, organization, and attention to detail are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong project management and multi-tasking abilities.
• Ability to build and maintain positive relationships with faculty, staff, students, and external partners.

Responsibilities

• Coordinate academic-related events and ceremonies (commencement, honors society, white coat, pinning, retreats).
• Manage faculty credentials, course materials, rosters, assessments, and contact lists in campus systems.
• Coordinate interviews and onboarding schedules, room setup, and event logistics.
• Oversee day-to-day program and university-related activities.
• Schedule meetings, maintain files, track expenses, arrange travel, and take meeting minutes.
• Serve as campus point of contact for faculty, staff, students, alumni, and visitors.

Skills

Communication

Project management

Relationship building

Flexibility

Confidentiality

Education

High school diploma or equivalent

Bachelor’s degree or vocational training in office skills

Tools

Microsoft Office

Job description

The University of St. Augustine for Health Sciences is seeking an Academic Program Assistant to provide administrative, logistical, and operational support for the assigned academic program on a campus in Miami.

This role requires a five-day on-campus presence, coordination of events and faculty support, and collaboration across departments to ensure smooth program operation, student services, and accurate record-keeping. Strong communication, organization, and attention to detail are essential.