Academic Programs & Events Coordinator

St. Edward's University; Austin (TX); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical & Rx Coverage (HSA Available)

Dental

Vision

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & AD&D Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan – (TIAA) Employee 5%/7

Tuition Benefits

Paid Holidays

Services & Discounts

Job summary

St. Edward's University in Austin, Texas invites applications for the Administrative Coordinator for the School of Health Sciences.

The role provides administrative, logistical, and operational support for the program, supporting directors, faculty, and students with accreditation activities, clinical/fieldwork processes, and student progression. Responsibilities include event planning, program administration, and coordination across departments; strong organizational, communication, and

Qualifications

• High school diploma or equivalent; bachelor’s degree or vocational training in office skills highly preferred.
• Minimum of two years of experience as administrative support personnel.
• Proficiency with Microsoft Office and Google Suite; experience with BOX and Smartsheet preferred.
• Ability to adapt to new platforms, calendar/meeting scheduling tools, CRM software, and various tech platforms.
• Attention to detail and follow-through.
• Excellent communication skills, verbal and written, with tact and discretion.
• Must have strong project management, ability to manage priorities, and build relationships.
• Demonstrated ability to work with diverse populations and maintain confidentiality.

Responsibilities

• Coordinate events and logistics for academic events and ceremonies.
• Attend academic events and provide on/off-campus support; may require evenings/weekends.
• Serve on campus committees and collaborate on events and meetings.
• Manage program administration, accreditation documents, faculty credentials, course syllabi, and student progression.
• Assist with compiling faculty accreditation documentation and coordinating across departments.
• Oversee day-to-day program and university activities.
• Schedule meetings, maintain files, track expenses, arrange travel, and deliver materials.
• Serve as campus contact for faculty, staff, students, alumni, and visitors.

Skills

Attention to detail

Communication skills

Project management

Organizational skills

Multitasking

Discretion & privacy

Relationship building

Education

High school diploma

Bachelor's degree preferred

Office skills training

Administrative certification

Tools

Microsoft Office

Google Suite

Box

Smartsheet

Banner

Argos

Adobe Sign

Handshake

Calendly

Google Calendar

Zoom

Job description

St. Edward's University in Austin, Texas invites applications for the Administrative Coordinator for the School of Health Sciences.

The role provides administrative, logistical, and operational support for the program, supporting directors, faculty, and students with accreditation activities, clinical/fieldwork processes, and student progression. Responsibilities include event planning, program administration, and coordination across departments; strong organizational, communication, and