Human Resources Coordinator

St Edwards University; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical & Rx Coverage

Dental

Vision

Flexible Spending Accounts

Tuition Benefits

Retirement Plan – (TIAA) Employee 5%/Employer Match 7%

Job summary

St Edwards University in Austin, Texas, is looking for a Human Resources Coordinator to support the HR department with clerical tasks and employee interactions. This role requires strong organizational skills and a background in administrative support, particularly in human resources.

The ideal candidate will have at least three years of relevant experience, proficiency in Microsoft Office, and potentially hold an HR certification. Benefits include health coverage, retirement plans, and paid leave.

Qualifications

• 3 years of administrative experience, preferably in Human Resources.
• Prior experience in a higher education setting is preferred.
• HR Certification (e.g., SHRM-CP, PHR) a plus.

Responsibilities

• Provide general administrative support to the HR office.
• Assist employees with employment-related documentation and inquiries.
• Maintain and manage employee records and files.

Skills

Advanced skills in Microsoft Office Suite

Customer service orientation

Knowledge of federal and state employment laws

Excellent interpersonal skills

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Google Workspace

HRIS (e.g., Banner)

Job description

Human Resources Coordinator

St. Edward's University of Austin, Texas invites applications for the position of Human Resources (HR) Coordinator. The HR Coordinator provides general office and moderately complex clerical support to the Human Resources (HR) department, including receptionist and administrative support for the office, record-keeping, file maintenance, collection of employment documents, onboarding, reporting, expenses, purchasing, calendaring, and other clerical functions. The Human Resource Coordinator will support employees and external customers with questions and directions.

Minimum Qualifications (Qualifications required to perform the job successfully)

Education and Experience

Minimum

• High school diploma or equivalent required; and
• 3 years of administrative experience, preferably in Human Resources or other related office environment

Preferred

• Bachelor's degree
• Prior experience in a higher education setting
• Experience with I-9 verification, HR records management, and onboarding processes is highly desired
• HR Certification (eg. SHRM-CP, PHR) a plus

Technical Skills

• Advanced skills in Microsoft Office Suite and Google Workspace or related software
• Proficiency with Banner or similar HRIS; ability to manage data entry and generate reports
• Knowledge of federal and state employment laws and regulations

Core Competencies

• Excellent interpersonal and written communication skills; ability to establish trust and rapport with staff, faculty, and administrators
• Strong organizational skills and proven ability to prioritize tasks and meet deadlines in a fast-paced environment
• Ability to handle sensitive information with the highest level of integrity, professionalism, and privacy.
• Highly customer service oriented and be able to promote a mission-driven and helpful environment. Ability to adapt to changing priorities and work independently with minimal supervision while maintaining an analytical mindset.

Essential Responsibilities

General Administrative

• Provide moderately complex clerical and administrative functions of the Human Resources office. Administrative support includes but is not limited to answering and directing inbound phone calls, responding to HR-related inquiries, managing the HR calendar and email accounts, maintaining the front desk, conference room, and waiting area; meeting and event scheduling, travel and conference registration, completing regular inventory and ordering of office supplies, and mail activity.
• Perform clerical duties involving routine or semi-routine calculations, record keeping, database management, report preparation, and receptionist duties.
• Type, compose, and edit correspondence, memos, letters, agendas, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for reports.
• Responsible for billing and some office accounting duties, invoice management including resolving billing questions, and correspondence with vendors.
• Assist with requests and special projects as needed, including event planning and preparation.

HR Assistant

• Assist employees and students with general information and direction for employment questions and concerns.
• Assist new employees with employment-related documentation, including, but not limited to reviewing new hire documents (Form I-9, including verifying I-9 documentation, W-4, Payroll Payment Option Form), and provide backup support on background check processing.
• Monitor I-9 document expiration dates of non-resident alien employees and communicate with the employee and supervisor.
• Assist with tracking new hire employees by updating spreadsheets and communicating with supervisors and other HR team members.
• Communicate voluntary and involuntary terminations to HR and Payroll teams, communicate with the supervisor and the employee regarding the separation process, review documentation, and update related spreadsheets, databases, and employee files.
• Maintain and manage employee records and update employee files.
• Manage the Student Employment database tracking activities during the academic year.
• Assist with the maintenance of electronic and paper files. Manage off-site records storage and retention. Upkeep of the HR file room.
• Utilize HRIS (information system) to verify employment and answer other inquiries.
• Assist with performance management data entry, service awards activities, and scheduling of HR training sessions.
• Maintain inventory of HR forms, guides, and brochures and create employment and benefit packets when needed. Maintain original documents.
• Assist with HR communications, employee social media posts, and website updates.
• Serve as administrative backup for talent management, recruiting and benefits, and other appropriate administrative duties.
• Coordinates the daily workflow for HR student worker and collaborates with the Associate Director to ensure tasks are aligned to departmental goals.
• Responsible for regulatory and policy compliance as it applies to the position.
• Perform other duties as assigned.

Benefits

• Medical & Rx Coverage (HSA Available)
• Dental
• Vision
• Flexible Spending Accounts
• Short Term Disability (STD) Insurance
• Long Term Disability (LTD) Insurance
• Life & Accidental Death & Dismemberment (AD&D) Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Annual Leave & Paid Sick Leave
• Retirement Plan – (TIAA) Employee 5%/Employer Match 7%
• Tuition Benefits
• Paid Holidays
• Services & Discounts

Equal Opportunity Employer

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Additional Information

Reference #: J2026026

Available: Immediately

Sponsorship: We are not offering sponsorship at this time.

Background Checks: A criminal history background check is required for finalist(s) under consideration for this position.