Administrative Coordinator, Academic Support

St. Edward's University; Austin (TX); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical & Rx Coverage (HSA Available)

Dental

Vision

Flexible Spending Accounts

Short Term Disability (STD) Insurance

Long Term Disability (LTD) Insurance

Life & AD&D Insurance

Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan – (TIAA) Employee 5%/7

Tuition Benefits

Paid Holidays

Services & Discounts

Job summary

St. Edward's University in Austin, Texas invites applications for the Administrative Coordinator for the School of Health Sciences.

The role provides administrative, logistical, and operational support for the program, supporting directors, faculty, and students with accreditation activities, clinical/fieldwork processes, and student progression. Responsibilities include event planning, program administration, and coordination across departments; strong organizational, communication, and

Qualifications

• High school diploma or equivalent; bachelor’s degree or vocational training in office skills highly preferred.
• Minimum of two years of experience as administrative support personnel.
• Proficiency with Microsoft Office and Google Suite; experience with BOX and Smartsheet preferred.
• Ability to adapt to new platforms, calendar/meeting scheduling tools, CRM software, and various tech platforms.
• Attention to detail and follow-through.
• Excellent communication skills, verbal and written, with tact and discretion.
• Must have strong project management, ability to manage priorities, and build relationships.
• Demonstrated ability to work with diverse populations and maintain confidentiality.

Responsibilities

• Coordinate events and logistics for academic events and ceremonies.
• Attend academic events and provide on/off-campus support; may require evenings/weekends.
• Serve on campus committees and collaborate on events and meetings.
• Manage program administration, accreditation documents, faculty credentials, course syllabi, and student progression.
• Assist with compiling faculty accreditation documentation and coordinating across departments.
• Oversee day-to-day program and university activities.
• Schedule meetings, maintain files, track expenses, arrange travel, and deliver materials.
• Serve as campus contact for faculty, staff, students, alumni, and visitors.

Skills

Attention to detail

Communication skills

Project management

Organizational skills

Multitasking

Discretion & privacy

Relationship building

Education

High school diploma

Bachelor's degree preferred

Office skills training

Administrative certification

Tools

Microsoft Office

Google Suite

Box

Smartsheet

Banner

Argos

Adobe Sign

Handshake

Calendly

Google Calendar

Zoom

Job description

School of Health Sciences

St. Edward's University of Austin, Texas invites applications for the position of Administrative Coordinator for the School of Health Sciences. The Administrative Coordinator for Academic Support is responsible for providing administrative, logistical, and operational support for all aspects of the assigned academic program(s), supporting program directors, faculty, and students with accreditation activities, clinical/fieldwork processes, and student progression.

Minimum Qualifications (Qualifications Required To Perform The Job Successfully)

• Minimum of high school diploma or equivalent; bachelor's degree or vocational training in office skills highly preferred.
• Minimum of two years of experience as administrative support personnel.
• Intermediate to advanced experience with Microsoft Office products (such as Windows, Word, Excel, PowerPoint) and Google Suite. Experience with BOX and Smartsheet preferred. Knowledge of a wide range of technology platforms, both those used by foundations and by the College, including Word/Google tools, Smartsheet, Banner, Argos, and Adobe, for example.
• Ability to adapt to new platforms such as website maintenance, calendar and meeting scheduling platforms (e.g., Handshake, Calendly, Google Calendar), varying meeting platforms (e.g., Zoom), and other CRM software, Google Suite, Microsoft Office Suite, Smartsheet, Adobe Sign, and others as needed.
• Attention to detail and follow-through.
• Excellent communication skills, both verbal and written, including communicating with tact and discretion.
• Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships.
• Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty and co-workers.
• Excellent organizational, oral, and written communication skills
• Able to work with a diverse population of students, faculty and staff.
• Able to prioritize and monitor the progress and performance of the project activities and deliverables
• Strong organizational and multitasking skills.
• Excellent analytical and problem-solving skills. Ability to exercise and apply sound judgment and decision-making skills.
• Ability to handle highly confidential material.
• Maintains strong adherence to privacy, including FERPA, HiTech, HIPPA.
• Demonstrates acumen for multiple agencies associated with the School of Health Sciences.

Essential Duties And Responsibilities Include

• Event Coordination, Support, and Logistics to include assisting in the planning and preparation of all academic-related events including planning (as needed) for commencement, student organizations, white coat and pinning ceremonies, program retreats, orientations, and guest speaker engagements.
• Attend all academic events to provide on/off campus support; may require occasional weekend and evening hours.
• Serve on campus committees and collaborative efforts/events and meetings as needed.
• Program Administration including management and maintenance of projects for the program, school, and university including, but not limited to, program accreditation, faculty credentials and documentation, course syllabi and booklists, student progression, assessments, and contact lists.
• Assisting with acquiring faculty accreditation documentation to include annual CEUs, updated CV, licensure requirements, etc., and coordinating across departments to ensure required information is captured in the accreditation files in a timely manner.
• Oversight of the day-to-day functions of the program and university related activities.
• General Administration such as scheduling meetings, maintaining files, expense tracking reports, travel arrangements, taking meeting minutes, delivering materials to the classrooms, and business card requests.
• Serve as a campus contact for faculty, staff, students, alumni, visitors, or outside agents to relay program, school, and university information, policies, procedures, and activities.
• Faculty Support through coordination with Program Directors to compile contributing faculty assignments.
• Assist in training faculty on departmental policies and procedures for travel, expenses, files, file storage; supplies and general day to day operational support.

The University offers an excellent TOTAL REWARDS package!

• Medical & Rx Coverage (HSA Available)
• Dental
• Vision
• Flexible Spending Accounts
• Short Term Disability (STD) Insurance
• Long Term Disability (LTD) Insurance
• Life & Accidental Death & Dismemberment (AD&D) Insurance
• Employee Assistance Program (EAP)
• Pet Insurance
• Annual Leave & Paid Sick Leave
• Retirement Plan – (TIAA) Employee 5%/Employer Match 7%
• Tuition Benefits
• Paid Holidays
• Services & Discounts

Mission Integration Statement

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

About St. Edward's University

St. Edward's University is a private, Catholic liberal arts institution of more than 3000 students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 650 faculty and staff who work together to make the university a welcoming yet challenging environment for students. It is an exciting time to be part of the St. Edward's community as the university increases its global engagement to educate students about the opportunities and challenges of a 21st-century world. SEU is a diverse community that appreciates faculty and students from all backgrounds. More information about St. Edward's University may be found at www.stedwards.edu.

Equal Opportunity Employer

St. Edward's University, as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

We require U.S. citizenship or permanent residency for employment, and we are not offering visa sponsorship at this time.

Background Checks

A criminal history background check is required for the finalist(s) under consideration for this position.