Academic Programs Coordinator & Faculty Support

Harvard Kennedy School; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health ins

Retirement plans with university Con

Tuition assistance and professionaldev

Commuter benefits

Job summary

Harvard Kennedy School seeks a Faculty Assistant/Project Coordinator to support faculty in mission-driven education and research. You will help manage course delivery, calendars, events, and field lab activities while coordinating with faculty, staff, and guest participants.

You will handle administrative tasks, prepare documents, and liaise with internal and external stakeholders. A 3-year officeSupport background and proficiency with Canvas and Microsoft Office are essential.

Qualifications

• A minimum of 3 years of related experience including demonstrated office administration and customer service experience.
• Bachelor’s degree preferred. Proficiency in Microsoft Office Suite and internet tools, with an aptitude for technology and willingness to learn new technologies.
• Demonstrated experience prioritizing tasks to changing needs and seeing tasks to completion in a timely manner.
• Prior academic research and writing experience. Interest in government/public policy.
• Proficient written and spoken English.

Responsibilities

• Manage course delivery: copyright clearances for readings, post on Canvas, track student work, liaise with guests, coordinate audiovisual support, organize in-class activities, and manage faculty office hours.
• Serve as principal source of information on unit policies and advise faculty, students or staff.
• Manage and schedule complex calendars, travel arrangements, expenses, and grant management.
• Prepare meeting documentation, filing systems, and assist with keeping faculty website up to date.
• Draft, edit, and prepare correspondence, annual reports, and other materials.
• Communicate professionally with internal and external stakeholders on behalf of the faculty.
• Assist faculty on research projects, grant proposals, recommendations, and team exercises.
• Plan events: coordinate rooms, catering, and logistics.
• Coordinate tasks for the Greater Boston Field Lab and participate in field lab activities.
• Organize student field trips and meetings with local officials and department leaders.
• Attend external events as a guest of a faculty member to represent programs.
• Move projects forward and optimize faculty time.
• Collaborate with Faculty Assistants on projects and department activities.
• Organize and implement administrative systems and procedures.

Skills

Office administration

Customer service

Event planning

Communication

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Canvas

Job description

Harvard Kennedy School seeks a Faculty Assistant/Project Coordinator to support faculty in mission-driven education and research. You will help manage course delivery, calendars, events, and field lab activities while coordinating with faculty, staff, and guest participants.

You will handle administrative tasks, prepare documents, and liaise with internal and external stakeholders. A 3-year officeSupport background and proficiency with Canvas and Microsoft Office are essential.