Academic Programs & Projects Specialist

Harvard University; Massachusetts; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off including Paren

Medical, dental, and vision coverage (

Retirement plans with university conr.

Wellbeing and mental health resources

Tuition assistance and reimbursement

Commuter benefits, discounts and campu

Job summary

Harvard University’s Radcliffe Institute seeks a Coordinator for Academic Programs to provide high-level administrative and project-coordination support to the Academic Programs Office. You will manage calendars, travel, briefs, and cross-functional communications while safeguarding confidential information.

The role splits roughly 50/50 between administrative support and program coordination, requiring collaboration with faculty, students, and university partners, plus monitoring timelines,

Qualifications

• Bachelor’s degree or equivalent education, training, and experience.
• Three or more years of relevant administrative/coordination experience.
• Experience coordinating multiple priorities, deadlines, meetings, or projects.
• Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook).
• Willingness to learn additional administrative, project-management, or financial systems.

Responsibilities

• Provides high-level administrative support to the Associate Dean for Academic Programs, including calendar management, travel arrangements, briefing materials, and follow-up on commitments.
• Coordinates meetings and activities for faculty advisory councils and committees; prepares agendas, records minutes, and tracks follow-up items.
• Serves as a key contact for the Academic Programs Office and supports communication among faculty, students, staff, Institute offices, and University partners.
• Maintains office systems, records, calendars, and shared files; supports SharePoint site and routine financial operations.
• Drafts correspondence, reports, presentations, and other materials; handles confidential information with discretion.
• Supports planning and coordination of academic priorities, timelines, and cross-program initiatives; monitors progress and prepares analyses.

Skills

Customer service orientation

Effective communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office 365

Salesforce

SharePoint

Microsoft Teams

Job description

Harvard University’s Radcliffe Institute seeks a Coordinator for Academic Programs to provide high-level administrative and project-coordination support to the Academic Programs Office. You will manage calendars, travel, briefs, and cross-functional communications while safeguarding confidential information.

The role splits roughly 50/50 between administrative support and program coordination, requiring collaboration with faculty, students, and university partners, plus monitoring timelines,