College Operations Coordinator, College of Arts and Sciences

XU01 Xavier University; United States; Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Xavier University is seeking an experienced administrative professional to support the College of Arts and Sciences. You will manage budgets, oversee purchasing through the e-Procurement system, and prepare financial docs.

This role provides day-to-day support to academic departments, including hiring assistance, reporting, website updates, and responding to student inquiries; you will also help build and update course schedules.

Formación

• High School Diploma or equivalent is required.
• Bachelor's Degree preferred.
• Minimum three years of administrative experience.
• Strong proficiency with Microsoft Excel.
• Excellent customer service skills.
• Strong attention to detail.
• Ability to work independently and collaboratively.
• Strong prioritization and multi-project management.

Responsabilidades

• Monitor and manage budgets for the departments within the College of Arts and Sciences.
• Serve as the primary buyer for Xavier's e-Procurement system purchases for several academic departments.
• Prepare forms necessary for completing miscellaneous financial transactions in support of all areas.
• Provide day-to-day operational support to academic departments (including hiring assistance, reporting, website updates, and responding to student and faculty inquiries).
• Assist in building, editing, and updating of course schedules.

Conocimientos

Administrative experience

Excel proficiency

Customer service

Detail-oriented

Independent work

Collaborative

Task prioritization

Educación

High School Diploma

Bachelor's degree preferred

Herramientas

Microsoft Office

Workday Finance

Banner Student

Descripción del empleo

Job Responsibilities

• Monitor and manage budgets for the departments within the College of Arts and Sciences.
• Serve as the primary buyer for Xavier's e-Procurement system purchases for several academic departments.
• Prepare forms necessary for completing miscellaneous financial transactions in support of all areas.
• Provide day-to-day operational support to academic departments to include assistance with hiring needs, reporting, website updates, and responding to student and faculty inquiries.
• Assist in the building, editing, and updating of course schedules.

Job Requirements

• High School Diploma or equivalent.
• Bachelor's Degree preferred.
• Minimum three years of administrative experience.
• A demonstrated skill within Microsoft Office programs, including high proficiency with Excel.
• Excellent customer service skills.
• Ability to master and organize details.
• Ability to work both independently and collaboratively.
• Effectively prioritizes tasks to manage multiple projects.

Preferred Qualifications and Experience

• Experience with Workday Finance and Banner Student.
• Experience in academic organizations.

Benefits - applies only to full-time positions

• Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family.
• Eligibility varies by position and employment class: Comprehensive insurance plans including medical, dental, vision and prescription coverage.
• Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave and holidays.
• Tuition remission for employees and their eligible dependents.

Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.

Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences.

We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging.

Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts.

At Xavier University, we are more than an academic institution - we are a mission-driven community grounded in the Ignatian tradition.

Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another.

We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work.

Our faculty, staff, and students form a vibrant, inclusive community united by a commitment to excellence, compassion, and a greater good.

Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours.

Come be a part of something meaningful.