Academic Operations Coordinator

Tmi Sa; San Antonio (TX); On-site; USD 21,000 - 34,000; Full time

Job summary

TMI Episcopal is seeking an Academic Administrative Assistant to provide high-level administrative support to the Associate Head of School and Division Heads. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced educational environment.

Responsibilities include calendar management, meeting coordination, preparing materials, and assisting with division events, student programs, and communications.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant administrative experience.
• Prior administrative or executive support experience, preferably within an educational or professional environment.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Discretion and sound judgment when handling confidential information.
• Proficiency with Google Workspace and Microsoft Office; ability to create presentations and reports.

Responsibilities

• Provide administrative support to the Associate Head and Division Heads, including calendars and meetings.
• Prepare agendas, presentations, and reports.
• Coordinate meetings, events, and programs for the division.
• Support faculty, students, and families with administrative needs.
• Draft communications and maintain confidentiality.
• Assist with purchasing, supplies, and logistics for events.
• Support auxiliary programs and student life activities.
• Ensure accuracy and organization across records and documentation.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

Discretion

Google Workspace

Microsoft Office

Presentations

Data handling

SIS familiarity

Detail-oriented

Independent work

Initiative

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

TMI Episcopal is seeking an Academic Administrative Assistant to provide high-level administrative support to the Associate Head of School and Division Heads. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced educational environment.

Responsibilities include calendar management, meeting coordination, preparing materials, and assisting with division events, student programs, and communications.