Dean’s Office Admin & Budget Specialist

Usmfoundation; Hattiesburg (MS); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Southern Mississippi in Hattiesburg is seeking an Administrative Specialist to provide academic, operational, and budgetary support for the Dean’s Office, faculty, staff, and students. This role serves as the first point of contact for the Dean’s Office, the public, and the university community.

You will assist with course scheduling, budgeting, inventory, HR processes, and event planning, coordinating with various offices and external agencies.

Qualifications

• High school diploma or GED with two years of office experience.
• Proficiency with Microsoft Office and data entry.
• Strong written and verbal communication skills.
• Ability to work with faculty, staff, and students and maintain confidentiality.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide academic, operational, and budgetary support for the Dean's Office and university community.
• Assist with course scheduling, room reservations, and textbook ordering.
• Develop and monitor operating budgets; assist with budget audits and reports.
• Manage inventory, supplies, and lab/facility maintenance coordination.
• Handle HR paperwork for faculty, staff, and student employees; onboarding/offboarding.

Skills

Data entry

Microsoft Office

Written communication

Interpersonal skills

Confidentiality

Problem solving

Education

GED or equivalent

Tools

SOARFIN

Cornerstone

BlackBaud

Go! System

Astra

Job description

The University of Southern Mississippi in Hattiesburg is seeking an Administrative Specialist to provide academic, operational, and budgetary support for the Dean’s Office, faculty, staff, and students. This role serves as the first point of contact for the Dean’s Office, the public, and the university community.

You will assist with course scheduling, budgeting, inventory, HR processes, and event planning, coordinating with various offices and external agencies.