Division Operations Lead: Administrative & Budget Support

Calhoun Community College; Decatur (AL); On-site; USD 47,000 - 65,000; Full time

Job summary

Calhoun Community College is seeking a Lead Administrative Assistant to support the Division and the Dean. Responsibilities include clerical duties, office management, budgeting (Perkins and division), records, and coordination with Division personnel to ensure policy compliance.

The role requires strong Excel/Word skills, attention to confidentiality, and experience as an Administrative Secretary or Assistant. Evening and administrative tasks may apply as needed.

Qualifications

• Two years of postsecondary education in business administration or related field is required.
• Five years of work experience as an Administrative Secretary/Administrative Assistant is required.
• Ability to use Excel or Access to enter, format, sort and analyze information and prepare reports is required.
• Ability to use Word or other word processing tools to prepare and communicate information is required.

Responsibilities

• Perform general administrative duties.
• Serve as Office Manager for the Division.
• Gather budget information from various areas to prepare the Perkins budget each year.
• Maintain the annual Perkins budget to ensure timely ordering and compliance with Perkins regulations.
• Maintain the division budgets and monitor related expenditures.
• Provide administrative assistance to Division faculty and staff.

Skills

Excel

Access

Education

Two years postsecondary in Business Administration or related field

Tools

Microsoft Excel

Microsoft Access

Job description

Calhoun Community College is seeking a Lead Administrative Assistant to support the Division and the Dean. Responsibilities include clerical duties, office management, budgeting (Perkins and division), records, and coordination with Division personnel to ensure policy compliance.

The role requires strong Excel/Word skills, attention to confidentiality, and experience as an Administrative Secretary or Assistant. Evening and administrative tasks may apply as needed.