Administrative Assistant - Higher Education Support

Tennessee Board of Regents; Gallatin (TN); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid holidays

Retirement options

Life insurance

Job summary

Volunteer State Community College in Gallatin, TN, is seeking an Administrative Assistant to support the Dean and department staff with office duties and superior customer service. You will manage calendars, prepare agendas, handle correspondence, process budgets and purchasing, and coordinate travel and events.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information.

Qualifications

• High School diploma or equivalent is required.
• Experience in higher education preferred.
• CAP certification is a plus.

Responsibilities

• Provide clerical support to the Dean and faculty.
• Schedule meetings, coordinate travel, and manage records.
• Answer phones, process mail, prepare agendas and minutes.
• Assist with budgets, purchasing, and Procard documentation.
• Train staff on office procedures and maintain filing systems.
• Respond to public inquiries and support data collection for reports.

Skills

Administrative procedures

Communication skills

Multi-tasking

Customer service

Detail oriented

Organizational skills

Education

High school diploma or equivalent

Associate's degree

Tools

Banner

Microsoft Office

Job description

Volunteer State Community College in Gallatin, TN, is seeking an Administrative Assistant to support the Dean and department staff with office duties and superior customer service. You will manage calendars, prepare agendas, handle correspondence, process budgets and purchasing, and coordinate travel and events.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information.