Senior Program Coordinator

Sigma Systems, Inc.; Boston (MA); On-site; USD 52,000 - 80,000; Full time

Job summary

Sigma Systems, Inc. seeks a Senior Program Coordinator to support the MHCBM at Boston University Chobanian & Avedisian School of Medicine. The role focuses on administrative and program coordination, with responsibility for confidential information, event planning, and faculty/staff support.

The ideal candidate will manage programs, financial activities, facilities requests, and student workers, while collaborating with university partners on academic initiatives.

Qualifications

• Strong administrative and program coordination experience.
• Advanced MS Office skills, particularly Word and Excel.
• Experience creating and managing spreadsheets.
• Familiarity with database software and administrative systems.
• Excellent written and verbal communication skills.
• Strong organizational, interpersonal, leadership, and problem-solving abilities.
• Ability to handle sensitive and confidential information.
• Experience coordinating events, facilities requests, and administrative operations.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide administrative and operational support for academic program initiatives.
• Coordinate program administration, financial activities, and special projects.
• Submit and track facilities requests.
• Provide administrative support to faculty, students, and staff.
• Coordinate events, meetings, and room/space reservations.
• Hire, train, and oversee student workers.
• Assist with technology implementation and train others on new systems as needed.
• Maintain confidential information and exercise sound judgment and discretion.
• Collaborate with faculty, current and prospective students, staff, and alumni.

Skills

Administrative experience

MS Word

MS Excel

Database knowledge

Communication skills

Organizational skills

Confidential information handling

Event coordination

Independent work

Tools

Database software

Job description

Job Title: Senior Program Coordinator

Location: Boston, MA
Duration: 3-Month Contract
Work Arrangement: On-site
Schedule: Monday–Friday, 40 Hours/Week (8 Hours/Day)

Job Description:

Sigma Systems is seeking an experienced Senior Program Coordinator to support the Mental Health Counseling and Behavioral Medicine Program (MHCBM) at Boston University Chobanian & Avedisian School of Medicine.

The ideal candidate will have strong administrative and program coordination experience, advanced Microsoft Office skills, database knowledge, and excellent communication and organizational abilities. This position requires the ability to manage confidential information, support academic initiatives, coordinate events, assist with financial administration, and work effectively with faculty, staff, students, and university partners.

Key Responsibilities:

• Provide administrative and operational support for academic program initiatives.
• Coordinate program administration, financial activities, and special projects.
• Submit and track facilities requests.
• Provide administrative support to faculty, students, and staff.
• Coordinate events, meetings, and room/space reservations.
• Hire, train, and oversee student workers.
• Assist with technology implementation and train others on new systems as needed.
• Maintain confidential information and exercise sound judgment and discretion.
• Collaborate with faculty, current and prospective students, staff, and alumni.

Required Qualifications:

• Strong administrative and program coordination experience.
• Advanced Microsoft Office skills, particularly Word and Excel.
• Experience creating and managing spreadsheets.
• Familiarity with database software and administrative systems.
• Excellent written and verbal communication skills.
• Strong organizational, interpersonal, leadership, and problem-solving abilities.
• Ability to handle sensitive and confidential information.
• Experience coordinating events, facilities requests, and administrative operations.
• Ability to work independently and manage multiple priorities.

Preferred Qualifications:

• Previous experience in a university or higher education environment.
• Experience supporting academic programs, faculty, and students.
• Experience with financial administration and budget tracking.
• Previous experience hiring, training, or supervising student employees.

Work Environment:
This is an in-person position located on the Medical Campus at Boston University in Boston, MA.