Academic Medical Administrative Generalist (Hybrid)

University of Virginia; Charlottesville (VA); Hybrid; USD 25,000 - 39,000; Full time

Job summary

The University of Virginia’s Division of Cardiovascular Medicine is seeking an Administrative Generalist to provide high-level administrative and operational support to physician leaders, faculty and programs.

The role involves managing complex calendars, scheduling across clinical and academic activities, maintaining faculty records, and coordinating travel, onboarding and special projects in a dynamic academic healthcare environment.

Qualifications

• Bachelor's degree or combination of education and related experience in lieu of a degree required.
• 3+ years of relevant administrative experience required.
• Experience supporting physicians, faculty, or senior professionals preferred.
• Experience with scheduling systems and healthcare privacy/compliance (HIPAA).

Responsibilities

• Manage complex calendars, coordinate meetings, events, agendas, materials, action items and communications.
• Maintain faculty records and support annual reviews, appointments, promotions, recruitment and onboarding.
• Coordinate physician schedules in QGenda and other platforms; manage 24/7 clinical operation schedules.
• Data analysis and quarterly reporting of clinical outcomes, effort allocation, quality metrics and projections.
• Support learners (students, residents, volunteers) including schedules, orientation, and evaluations.
• Coordinate travel, reimbursements, purchasing requests and invoices per university requirements.
• Coordinate education conferences ensuring CME compliance.
• Support division projects, reports, events, committees and process-improvement activities.

Skills

Calendar management

Scheduling coordination

Data analysis

HIPAA awareness

Communication skills

Education

Bachelor's degree

Tools

QGenda

Workday

Epic

New Innovations

Interfolio

SharePoint

Qualtrics

Job description

The University of Virginia’s Division of Cardiovascular Medicine is seeking an Administrative Generalist to provide high-level administrative and operational support to physician leaders, faculty and programs.

The role involves managing complex calendars, scheduling across clinical and academic activities, maintaining faculty records, and coordinating travel, onboarding and special projects in a dynamic academic healthcare environment.