OBGYN Administrative Coordinator & Credentialing Lead

The Rector & Visitors of the University of Virginia; Charlottesville (VA); Hybrid; USD 57,000 - 65,000; Full time

Job summary

The Rector & Visitors of the University of Virginia (UVA) is seeking an Administrative Generalist/Coordinator in Charlottesville to support the OBGYN department across clinical, research, education and community missions. The role offers in-person work with a potential hybrid schedule after 6 months, 2 days on Grounds and 3 days remote.

Responsibilities include scheduling, credentialing, pager management, onboarding APPs, and coordinating with diverse stakeholders to maintain smooth operations

Qualifications

• Education: Bachelor’s Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required.
• Preferred Qualifications: Medical or academic medicine experience preferred.

Responsibilities

• Administrative support for the Midlife Group, including clinical scheduling, meeting coordination, and Menopause Matters meetings.
• Provide cross-coverage administrative support for the Urogynecology (Urogyn) and Maternal-Fetal Medicine (MFM) divisions, including clinical scheduling and meeting coordination.
• Oversee the clinical credentialing process for the Department, including outreach clinics, ensuring timely submission, renewal, and compliance with all required documentation.
• Attend credentialing-related meetings as needed.
• Manage resident pager assignments, distribution, and troubleshooting to support continuity of clinical coverage.
• Oversee the consent process for Medicaid patients, working closely with coders to secure procedure coverage approval.
• Serve as the onboarding specialist for Advanced Practice Providers (APPs).
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Additional responsibilities will be assigned based on the evolving needs of the Department.

Skills

Administrative support

Scheduling

Meeting coordination

Credentialing

Resident pager management

Onboarding APPs

Stakeholder communication

Department representation

Education

Bachelor's degree

Job description

The Rector & Visitors of the University of Virginia (UVA) is seeking an Administrative Generalist/Coordinator in Charlottesville to support the OBGYN department across clinical, research, education and community missions. The role offers in-person work with a potential hybrid schedule after 6 months, 2 days on Grounds and 3 days remote.

Responsibilities include scheduling, credentialing, pager management, onboarding APPs, and coordinating with diverse stakeholders to maintain smooth operations