Administrative Generalist — Clinical & Research Ops (Hybrid)

The Rector & Visitors of the University of Virginia; Charlottesville (VA); Hybrid; USD 59,000 - 72,000; Full time

Job summary

The Department of Neurosurgery at the University of Virginia School of Medicine seeks an Administrative Generalist to perform a variety of financial and administrative functions in support of clinical, research, and education missions. The role supports faculty, trainees, researchers, and administrators, requiring the ability to manage competing priorities in a fast-paced environment.

Key duties include grant administration, invoicing and travel reimbursements, reports and analytics, scheduling

Qualifications

• Bachelor’s Degree or combination of education and related experience in lieu of a degree required.
• 3+ years of relevant experience required.
• Experience with grant administration or research support activities.
• Experience coordinating recruitment, credentialing, or visa-related processes.
• Experience working with enterprise systems and databases.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Teams, and Word.
• Experience using scheduling systems such as Qgenda or similar platforms.

Responsibilities

• Assist in submitting grant applications and supporting grant administration activities.
• Process invoices, purchase orders, requisitions, and travel reimbursements; review expense reports.
• Prepare reports showing balances, expenditures, and tracking information; support finance team.
• Maintain department scheduling system and support educational conferences.
• Assist with processing visas, observers, and credentialing; support recruitment activities.

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Excel

Outlook

Teams

Word

Qgenda

Job description

The Department of Neurosurgery at the University of Virginia School of Medicine seeks an Administrative Generalist to perform a variety of financial and administrative functions in support of clinical, research, and education missions. The role supports faculty, trainees, researchers, and administrators, requiring the ability to manage competing priorities in a fast-paced environment.

Key duties include grant administration, invoicing and travel reimbursements, reports and analytics, scheduling