Administrative Generalist: Grants, Finance & Scheduling

University of Virginia; Charlottesville (VA); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Virginia Department of Neurosurgery seeks an Administrative Generalist to perform a variety of financial and administrative functions in support of clinical, research, and education missions. The role collaborates with faculty, trainees, researchers, and administrative leaders, handling multiple departmental functions in a fast-paced environment.

Primary duties include grant submissions, invoices, reporting, travel reimbursements, and expense management, along with scheduling,

Qualifications

• Bachelor's Degree or combination of education and related experience in lieu of a degree required.
• 3+ years of relevant experience required.
• Experience with grant administration or research support activities preferred.
• Experience with financial reconciliation, purchasing, and expense management preferred.
• Experience coordinating recruitment, credentialing, or visa-related processes preferred.
• Experience working with enterprise systems and databases preferred.

Responsibilities

• Assist in submitting grant applications.
• Support grant administration activities, including monitoring funding balances, preparing reports, and facilitating account extensions and closeouts.
• Process invoices, complete purchase orders and requisitions as needed.
• Prepare and process travel reimbursements for department employees.
• Reviewing expense reports.
• Prepare appropriate reports as requested to provide balances, expenditures, tracking information or other summary reports.
• Provide support to the finance team and manager.
• Coordinate logistics and provide administrative support for departmental educational conferences.
• Assist with processing of visas, observers, and other credentialing.
• Support recruitment activities including development of itineraries and guiding candidates.
• Support the administration and maintenance of the department’s scheduling system.
• Background checks and visa sponsorship considerations may apply.

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Qgenda

Job description

The University of Virginia Department of Neurosurgery seeks an Administrative Generalist to perform a variety of financial and administrative functions in support of clinical, research, and education missions. The role collaborates with faculty, trainees, researchers, and administrative leaders, handling multiple departmental functions in a fast-paced environment.

Primary duties include grant submissions, invoices, reporting, travel reimbursements, and expense management, along with scheduling,