Admin Coordinator/Generalist Department of OBGYN

The Rector & Visitors of the University of Virginia; Charlottesville (VA); Hybrid; USD 57,000 - 65,000; Full time

Job summary

The Rector & Visitors of the University of Virginia (UVA) is seeking an Administrative Generalist/Coordinator in Charlottesville to support the OBGYN department across clinical, research, education and community missions. The role offers in-person work with a potential hybrid schedule after 6 months, 2 days on Grounds and 3 days remote.

Responsibilities include scheduling, credentialing, pager management, onboarding APPs, and coordinating with diverse stakeholders to maintain smooth operations

Qualifications

• Education: Bachelor’s Degree or combination of education and related experience in lieu of a degree required.
• Experience: 3+ years of relevant experience required.
• Preferred Qualifications: Medical or academic medicine experience preferred.

Responsibilities

• Administrative support for the Midlife Group, including clinical scheduling, meeting coordination, and Menopause Matters meetings.
• Provide cross-coverage administrative support for the Urogynecology (Urogyn) and Maternal-Fetal Medicine (MFM) divisions, including clinical scheduling and meeting coordination.
• Oversee the clinical credentialing process for the Department, including outreach clinics, ensuring timely submission, renewal, and compliance with all required documentation.
• Attend credentialing-related meetings as needed.
• Manage resident pager assignments, distribution, and troubleshooting to support continuity of clinical coverage.
• Oversee the consent process for Medicaid patients, working closely with coders to secure procedure coverage approval.
• Serve as the onboarding specialist for Advanced Practice Providers (APPs).
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Additional responsibilities will be assigned based on the evolving needs of the Department.

Skills

Administrative support

Scheduling

Meeting coordination

Credentialing

Resident pager management

Onboarding APPs

Stakeholder communication

Department representation

Education

Bachelor's degree

Job description

The Department of OBGYN is seeking an Administrative Generalist/Coordinator to join our team in support of our expanding clinical, research, education and community missions. This full-time position is in-person and based in Charlottesville on the Grounds of the University of Virginia. Our growing department currently supports over 50 clinical faculty in clinical care across the State of Virginia, the 20 OBGYN Residents, 2 Fellowships, and Medical Student learners. This role offers variety, opportunity to engage in collaborative problem solving and welcomes initiative in execution of tasks. After 6 months, the position will be eligible for a hybrid work schedule of 2 days on Grounds with 3 days remote.

Responsibilities include:

• Administrative support for the Midlife Group, including clinical scheduling, meeting coordination, and Menopause Matters meetings.

• Provide cross-coverage administrative support for the Urogynecology (Urogyn) and Maternal-Fetal Medicine (MFM) divisions, including clinical scheduling and meeting coordination.

• Oversee the clinical credentialing process for the Department, including outreach clinics, ensuring timely submission, renewal, and compliance with all required documentation. Attend credentialing-related meetings as needed.

• Manage resident pager assignments, distribution, and troubleshooting to support continuity of clinical coverage.

• Oversee the consent process for Medicaid patients, working closely with coders to secure procedure coverage approval.

• Serve as the onboarding specialist for Advanced Practice Providers (APPs).

• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.

• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.

• Additional responsibilities will be assigned based on the evolving needs of the Department.

Minimum Requirements

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Preferred Qualifications:

Experience: Medical or academic medicine experience

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range:

The anticipated hiring range is $57,000-$65,000, depending on the role and commensurate with education and experience.

Exemption Status:

Depending on the role, this could be a non-exempt or an exempt-level, benefited position. Learn more about UVA benefits.

Funding Details:

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

Work Arrangement:

After 6 months, the position will be eligible for a hybrid work schedule of 2 days on Grounds with 3 days remote.

About UVA and the Community:

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline:

Applications will be reviewed on a rolling basis.

Background Check:

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

Visa Sponsorship:

This position will not consider candidates who require immigration sponsorship now or in the future.

Internal applicants:

Search and apply for jobs on theUVA Internal Careers website.

Reference Check Process:

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Department Contact

For questions about the position, please contact Kim Brown.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.