Senior Administrative Coordinator - Academic Operations

Harvard University; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Tuition assistance

Commuter benefits

Retirement plans

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide general administrative and operational support to the academic unit, and to assist the Chair and DA/ED with coordinating programs and events. This role requires strong organizational and time management skills, discretion, and professional written and verbal communication.

The position offers a hybrid on‑campus schedule in Cambridge, MA with occasional work at non‑Harvard locations as needed.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escape issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave requests annually.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May supervise back-up time approver duties and department activities.
• Coordinate research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• Provide day-to-day support such as ordering supplies and managing expenses.

Skills

Administrative experience

Customer support

Organizational skills

Time management

Communication skills

Discretion

Independent work

Stakeholder coordination

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide general administrative and operational support to the academic unit, and to assist the Chair and DA/ED with coordinating programs and events. This role requires strong organizational and time management skills, discretion, and professional written and verbal communication.

The position offers a hybrid on‑campus schedule in Cambridge, MA with occasional work at non‑Harvard locations as needed.