Academic Department Administrative Specialist

Utah Tech University; St. George (VT); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition waivers for employees

Job summary

Utah Tech University is seeking an administrative support professional for the Communication Department. The role coordinates class schedules, manages front desk operations, and supports budgeting and onboarding tasks with a focus on efficient office practices.

You will collaborate with department chairs, faculty, and Academic Advisors to ensure smooth operations, effective communications, and timely reporting across campus units.

Qualifications

• High School Diploma/GED required; some college coursework or technical training preferred.
• Two years of related office experience required.
• Ability to represent the department chair and staff professionally.
• Ability to maintain confidentiality and manage multiple projects.

Responsibilities

• Coordinate class schedules for Fall, Spring, and Summer; submit to Central Scheduling by deadlines.
• Maintain ARGOS and Banner; generate enrollment reports at the start of each semester.
• Greet students, answer phones, and manage department records and files.
• Oversee part-time work-study schedules and process timecards.
• Support budgeting, travel authorizations, and office procedures; assist with onboarding.

Skills

Office administration

Communication

Confidentiality

Multitasking

Interpersonal skills

Education

High School Diploma/GED (some college)

Associate's or Bachelor's preferred

Tools

ARGOS

Banner

Job description

Utah Tech University is seeking an administrative support professional for the Communication Department. The role coordinates class schedules, manages front desk operations, and supports budgeting and onboarding tasks with a focus on efficient office practices.

You will collaborate with department chairs, faculty, and Academic Advisors to ensure smooth operations, effective communications, and timely reporting across campus units.