Academic Department Administrative Specialist

Utah Tech University; Saint George (UT); On-site; USD 36,000 - 48,000; Full time

Job summary

Utah Tech University seeks an administrative support specialist for the Communication department. You will assist the Department Chair, Academic Advisors, and faculty, manage part-time scheduling, and oversee front desk staff. You will coordinate class schedules and optimize times with advising to support graduation requirements.

You will work with ARGOS and Banner databases, generate enrollment reports, and help with budget and purchasing processes.

Qualifications

• Must have a high school diploma or GED.
• Experience coordinating class schedules and front desk tasks.
• Ability to work with faculty, staff and students in a university setting.
• Proficiency with campus databases and record-keeping is preferred.

Responsibilities

• Provide administrative support to the Department Chair, Academic Advisors, and faculty.
• Assist with scheduling for Fall, Spring, and Summer terms and coordinate with Central Scheduling.
• Greet students and visitors; answer phones; manage files and records.
• Oversee part-time staff and student workers; prepare timecards and agendas for meetings.
• Support recruitment efforts and assist with department events and promotions.

Skills

Administrative support

Customer service

Interpersonal communication

Scheduling

Team coordination

Education

High School Diploma/GED

Some college coursework or vocational/technical

Tools

ARGOS

Banner

Job description

Utah Tech University seeks an administrative support specialist for the Communication department. You will assist the Department Chair, Academic Advisors, and faculty, manage part-time scheduling, and oversee front desk staff. You will coordinate class schedules and optimize times with advising to support graduation requirements.

You will work with ARGOS and Banner databases, generate enrollment reports, and help with budget and purchasing processes.