Administrative Assistant for Nursing - Admissions

Utah Tech University; St. George (VT); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Disability and life insurance

Retirement plan

Job summary

Utah Tech University is seeking a clerical/secretarial–level administrator to support the Department of Nursing. The role focuses on processing nursing program applications, informing applicants of status, and providing general department support across multiple programs.

The position requires at least an associate’s degree or equivalent and two years of office experience, with a strong emphasis on organization, confidentiality, and accuracy in fast-paced settings.

Qualifications

• Associate’s degree or equivalent combination of college coursework required.
• Two years of office/administrative support experience preferred in higher education or with nursing programs.
• Must be well-organized, flexible, and detail-oriented.
• Strong confidentiality and professionalism in a fast-paced environment.

Responsibilities

• Screen, route, and coordinate student applications to Nursing programs; notify applicants of status.
• Data entry of student information into databases and tracking systems; update demographics each term.
• Process program IDs, background checks, immunizations, CPR, and other requirements with accuracy.
• Provide administrative support to CNA program and department including scheduling and mail handling.

Skills

Organizational skills

Attention to detail

Discretion/confidentiality

Computer literacy

Education

Associate’s degree or equivalent

Tools

Microsoft Word

Excel

Databases

Email

Job description

Position Announcement

Provides clerical/secretarial support services to the Department ofNursing Department Chair, faculty, staff, and students within theCollege of Health Sciences, with emphasis in facilitating accurate,timely and efficient processing of Nursing program applications andinforming applicants of their status and other inquiries. Provideadministrative support to the department, including but not limitedto screening/routing of telephone calls and visitors, as well asmanaging department mail. Additional information about thedepartment and program offerings can be found online at https://health.utahtech.edu/nursing/.

Responsibilities

• Monitor, accept, and coordinate student applications to Nursingprograms and tracks. Notify students of acceptance, denial, orstatus as an alternate. Ensure department website and applicationsare up-to-date.
• Coordinate data entry of student information into database,including required field/tracking updates, student backgroundchecks, immunizations, CPR certifications, drug screen statuses,updating student demographics each semester, etc.
• Work with students on various data requests, such as copies oftheir archived information, completion of all Intermountain StudentPassport information, making Program ID badges, etc. Attend annualUniversity Cash Handling training to facilitate copies, compiledeposits, complete deposit records for Utah Tech University (UT)Cashier’s Office, maintain records, etc.
• Provide administrative support to the CNA program includingfaculty and student screenings, scheduling and the completionceremony.
• Provide administrative support to the department, including but not limited to screening/routing of telephone calls and visitors,as well as managing department mail.
• Perform other duties as assigned.

Qualifications

• Associate’s degree or equivalent combination of collegecoursework required. Any combination of relevant education andexperience may be substituted for the educational requirement on ayear-for-year basis.
• Minimum of two years’ office/administrative support staffexperience required; experience working in higher education or withnursing program students preferred. The total qualificationsrequired are based on a combination of education and workexperience. Any experience used to meet the education requirementcannot also be used to meet the work experience requirement.
• Must be well-organized, flexible, and enjoy the administrativechallenges of working with multiple programs, as well as beingattentive to detail.
• Ability to interact with staff and students at all levels whilein a fast-paced environment, remaining proactive and efficient witha high level of professionalism and confidentiality.
• Strong computer skill in word processing, spreadsheets,databases, internet, and email.
• Knowledge of general office practices and procedures as well asEnglish grammar, punctuation, and correspondence forms.

POSITION DETAILS, COMPENSATION AND BENEFITS:

Full-timeovertime-exempt executive staff position. Annual salary of $36,500with a desired start date of October/November 2026. Excellentbenefits package included that begins on start date; includesmedical, dental, vision, disability, and life insurance, employeeassistance and wellness programs, retirement plan contributions,and undergraduate tuition waivers for employees and eligibledependents, as well as paid holidays in addition to sick andvacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES:

Application review beginsOctober 12, 2026. Submit application materials (includingresume contents and contact information for three professionalreferences) and upload a cover letter electronically.

ABOUT THE UNIVERSITY:

Utah Tech University is an open,comprehensive, polytechnic institution, committed to exceptionalstudent learning and success that has adopted an instructionalapproach of "active learning. active life." and a culture ofinnovation and entrepreneurship. We seek faculty and staffcommitted to creating an active, applied and career-orientedlearning environment that is student-centered. Established in 1911as a community college and in 2013 as a state university, ourUniversity is located in picturesque southwestern Utah,approximately 120 miles northeast of Las Vegas. The area isrenowned for its red rocks, desert climate, over 300 days ofsunshine annually, and featuring easy access to world-class outdoorrecreational opportunities. Click here to learn more about theUniversity.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, whobring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build apremier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorizednon-U.S. citizens. All new employees must provide employmenteligibility verification as required by the U.S. Citizenship andImmigration Services.

Utah Tech is committed to providing access and reasonableaccommodations in its services, programs, activities, education,and employment for individuals with disabilities. To requestdisability accommodation in the application process, please contactHuman Resources at [e-mail] or 435-652-7500.

Utah Tech University does not discriminate on the basis of race,religion, color, national origin, citizenship, sex (including sexdiscrimination and sexual harassment), sexual orientation, genderidentity, age, ancestry, disability status, pregnancy,pregnancy-related conditions, genetic information, military status,veteran status, or other bases protected by applicable law inemployment, treatment, admission, access to educational programsand activities, or other University benefits or services. For moreinformation or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety,student services, employment laws, and other regulatoryrequirements, visit Utah Tech University’s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.