Administrative Assistant for Nursing - Admissions

Utah Tech University; Saint George (UT); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Retirement plan contributions

Tuition waivers for employees

Job summary

Utah Tech University is seeking a clerical assistant to support the Department of Nursing. You will handle student applications, coordinate data entry, and assist with program documentation and scheduling. The role requires organization, confidentiality, and strong communication with faculty, staff, and students.

The position is full-time on-site within the College of Health Sciences, with an emphasis on accurate processing of applications and timely updates to department records.

Qualifications

• Associate’s degree or equivalent combination of college coursework required.
• Minimum of two years’ office/administrative support experience.
• Must be well-organized, detail-oriented, and able to maintain confidentiality.

Responsibilities

• Monitor, accept, and coordinate student applications to Nursing programs and tracks.
• Coordinate data entry of student information into database with updates and checks.
• Assist students with data requests, background checks, and program documentation.
• Provide admin support to CNA program, including scheduling and ceremonies.
• Screen/rout patients and manage department mail; perform other duties as assigned.
• Maintain accurate records and support department processes efficiently.

Skills

Data entry

Office software

Attention to detail

Organizational skills

Customer service

Education

Associate degree or equivalent

Higher education experience preferred

Tools

Microsoft Word

Excel

Databases

Email

Job description

Provides clerical/secretarial support services to the Department of Nursing Department Chair, faculty, staff, and students within the College of Health Sciences, with emphasis in facilitating accurate, timely and efficient processing of Nursing program applications and informing applicants of their status and other inquiries. Provide administrative support to the department, including but not limited to screening/routing of telephone calls and visitors, as well as managing department mail. Additional information about the department and program offerings can be found online at https://health.utahtech.edu/nursing/.

• Monitor, accept, and coordinate student applications to Nursing programs and tracks. Notify students of acceptance, denial, or status as an alternate. Ensure department website and applications are up-to-date.
• Coordinate data entry of student information into database, including required field/tracking updates, student background checks, immunizations, CPR certifications, drug screen statuses, updating student demographics each semester, etc.
• Work with students on various data requests, such as copies of their archived information, completion of all Intermountain Student Passport information, making Program ID badges, etc. Attend annual University Cash Handling training to facilitate copies, compile deposits, complete deposit records for Utah Tech University (UT) Cashier’s Office, maintain records, etc.
• Provide administrative support to the CNA program including faculty and student screenings, scheduling and the completion ceremony.
• Provide administrative support to the department, including but not limited to screening/routing of telephone calls and visitors, as well as managing department mail.
• Perform other duties as assigned.

• Associate’s degree or equivalent combination of college coursework required. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Minimum of two years’ office/administrative support staff experience required; experience working in higher education or with nursing program students preferred. The total qualifications required are based on a combination of education and work experience. Any experience used to meet the education requirement cannot also be used to meet the work experience requirement.
• Must be well-organized, flexible, and enjoy the administrative challenges of working with multiple programs, as well as being attentive to detail.
• Ability to interact with staff and students at all levels while in a fast-paced environment, remaining proactive and efficient with a high level of professionalism and confidentiality.
• Strong computer skill in word processing, spreadsheets, databases, internet, and email.
• Knowledge of general office practices and procedures as well as English grammar, punctuation, and correspondence forms.

Position Details, Compensation and Benefits

Full-time overtime-exempt executive staff position.

Annual salary of $36,500 with a desired start date of October/November 2026.

Excellent benefits package included that begins on start date; includes

• medical, dental, vision, disability, and life insurance
• employee assistance and wellness programs
• retirement plan contributions
• undergraduate tuition waivers for employees and eligible dependents
• paid holidays in addition to sick and vacation leave accruals

See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.

About the University

Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University's mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at [e-mail] or 435-652-7500.

Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University's Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.