Academic Coordinator

Beacon Hill Staffing Group, LLC; Brookline (MA); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking an Academic Program Coordinator to join a leading private research university in Boston, MA. The role is hybrid, requiring 3 days onsite and 2 days remote, with compensation at $28/hour and an expected duration of 6+ months, with potential for permanent hire.

The position involves coordinating academic program operations, supporting committees, managing documentation, and serving as a primary contact for students and faculty.

Qualifications

• Bachelor's degree required; Master's degree in Higher Education or a related field preferred.
• 3+ years of administrative experience, preferably within a higher education, academic, or student services environment.
• Experience supporting academic programs, course scheduling, curriculum management, or related university operations required.
• Banner experience is strongly preferred.
• Experience working with Banner SSB and CourseLeaf is highly desirable.
• Demonstrated ability to learn new systems, technology, and processes quickly.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent written and verbal communication skills with the ability to interact professionally with students, faculty, and administrators.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage confidential information.

Responsibilities

• Coordinate academic program operations, including course scheduling, curriculum documentation, degree records, and semester planning activities.
• Provide administrative support for undergraduate and graduate program committees, including meeting coordination, agenda preparation, and documentation.
• Serve as a primary point of contact for current students, prospective applicants, faculty, and visitors.
• Support visiting student and scholar administration by coordinating required documentation and related processes.
• Assist with student employment processes, including recruitment, onboarding, timesheet administration, and record maintenance.
• Collect, maintain, and analyze program data to support departmental reporting, accreditation efforts, and program reviews.
• Coordinate student recruitment initiatives, academic events, meetings, and other departmental programs.
• Prepare correspondence, reports, presentations, and other communications while supporting day-to-day departmental operations.

Skills

Administrative coordination

Communication skills

Microsoft Office

Education

Bachelor's degree

Master's degree preferred

Tools

Banner SSB

CourseLeaf

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a leading private research university, is seeking an Academic Program Coordinator to join their team in Boston, MA. This is a hybrid opportunity requiring 3 days onsite and 2 days remote, offering $28.00/hour and expected to last 6+ months with potential for permanent hire.

Key Responsibilities

• Coordinate academic program operations, including course scheduling, curriculum documentation, degree records, and semester planning activities.
• Provide administrative support for undergraduate and graduate program committees, including meeting coordination, agenda preparation, and documentation.
• Serve as a primary point of contact for current students, prospective applicants, faculty, and visitors.
• Support visiting student and scholar administration by coordinating required documentation and related processes.
• Assist with student employment processes, including recruitment, onboarding, timesheet administration, and record maintenance.
• Collect, maintain, and analyze program data to support departmental reporting, accreditation efforts, and program reviews.
• Coordinate student recruitment initiatives, academic events, meetings, and other departmental programs.
• Prepare correspondence, reports, presentations, and other communications while supporting day-to-day departmental operations.

Candidate Qualifications

• Bachelor's degree required; Master's degree in Higher Education or a related field preferred.
• 3+ years of administrative experience, preferably within a higher education, academic, or student services environment.
• Experience supporting academic programs, course scheduling, curriculum management, or related university operations required.
• Banner experience is strongly preferred.
• Experience working with Banner SSB and CourseLeaf is highly desirable.
• Demonstrated ability to learn new systems, technology, and processes quickly.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent written and verbal communication skills with the ability to interact professionally with students, faculty, and administrators.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage confidential information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you!Beacon Hill. Employing the Future (TM)