Academic Affairs & Student Services Coordinator

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

Villanova University is seeking a Coordinator, Academic Affairs and Student Services to provide complex administrative support to the Vice Dean for Academic Affairs and the Associate Dean for College and Student Services. You’ll manage calendars, travel, expense reporting, and committee outcomes, while coordinating key student services and academic affairs functions.

You’ll support faculty searches, onboarding, and compilation of admissions and graduation materials, ensuring confidentiality and

Qualifications

• Experience providing high-level administrative support to senior leaders.
• Ability to manage complex calendars and travel arrangements.
• Strong planning and event coordination skills.
• Proven ability to handle confidential information and sensitive processes.

Responsibilities

• Provide administrative support to the Vice Dean and Associate Dean, manage minutes and documents for committees.
• Coordinate calendars, travel, expenses, and communications for the Dean’s suite.
• Support major student processes: orientation, graduation events, Dean’s list, newsletters, and scholarships.
• Assist with faculty searches and onboarding, and maintain handbooks for students and faculty.
• Support events in the Dean’s administrative suite and provide onsite coverage as needed.
• Collaborate with internal and external stakeholders to ensure smooth daily operations.

Skills

Calendar management

Travel arrangements

Event coordination

Expense reporting

Executive support

Communication skills

Administrative coordination

Meeting minutes

Tools

Banner

PowerPoint

Job description

Villanova University is seeking a Coordinator, Academic Affairs and Student Services to provide complex administrative support to the Vice Dean for Academic Affairs and the Associate Dean for College and Student Services. You’ll manage calendars, travel, expense reporting, and committee outcomes, while coordinating key student services and academic affairs functions.

You’ll support faculty searches, onboarding, and compilation of admissions and graduation materials, ensuring confidentiality and