Faculty Services Administrator: Flexible Work & HR, Onboarding & Payroll

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 58,000 - 73,000; Full time

Benefits offered by this job

Tuition assistance

Gym membership

Wellness programs

Flexible work options

Retirement savings plan

Job summary

Villanova University seeks a Faculty Services Administrator to provide high‑quality support to faculty and the Provost’s Office. This role handles recruitment, onboarding, records, payroll, and relocation administration for full-time and adjunct faculty.

Under the Director, you will manage files, keep ERP data current, ensure compliance, and generate reports to aid academic operations and reporting requirements.

Qualifications

• High School Diploma required.
• Minimum 3 years of administrative, HR, payroll, or operations experience.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Office and databases/electronic workflow systems.
• Familiarity with HRIS, applicant tracking, or student information systems preferred.

Responsibilities

• Provide recruitment, onboarding, and records support for full-time and adjunct faculty.
• Maintain electronic and physical faculty files and update data in ERP and related systems.
• Monitor compliance requirements and track changes in hires, reappointments, and separations.
• Support payroll processes and prepare materials for payroll and stipends.
• Assist with relocation administration and travel-related documentation.
• Develop reporting to support academic reporting, analysis, and compliance needs.

Skills

Administrative experience

Payroll processing

Data management

Communication skills

MS Office

HRIS familiarity

Education

Bachelor’s degree preferred

Tools

Banner

PeopleAdmin

Workday

Job description

Villanova University seeks a Faculty Services Administrator to provide high‑quality support to faculty and the Provost’s Office. This role handles recruitment, onboarding, records, payroll, and relocation administration for full-time and adjunct faculty.

Under the Director, you will manage files, keep ERP data current, ensure compliance, and generate reports to aid academic operations and reporting requirements.