Administrative Coordinator — Dean’s Office & Honors Program

Vanguard University; Costa Mesa (CA); On-site; USD 39,000 - 43,000; Full time

Job summary

Vanguard University is seeking an Administrative Coordinator or Senior Administrative Coordinator to provide comprehensive administrative support to the Dean of the College of Arts and Sciences and the Director of the Vanguard University Honors Program (VUHP).

This role coordinates essential administrative processes, communications, academic activities, and special projects to sustain effective operations across the College and Honors Program.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of two years of progressively responsible administrative, program coordination, or related experience.
• Ability to coordinate administrative processes, meetings, and events while managing multiple priorities.
• Strong organizational skills with attention to detail and follow-through.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to establish priorities and meet deadlines with limited supervision.

Responsibilities

• Coordinate Dean’s Office administrative operations and priorities.
• Manage the Dean’s calendar, meetings, events, and scheduling needs.
• Coordinate College communications and serve as liaison with faculty, staff, students, and departments.
• Track deadlines, reports, approvals, and deliverables; follow up with stakeholders.
• Coordinate purchasing, reimbursements, budgeting, and financial documentation.
• Support Honors Program operations, events, course planning, and records.

Skills

Bachelor's degree

Administrative experience

Communication skills

Microsoft Office

Discretion & confidentiality

Team collaboration

Prioritize & meet deadlines

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Office 365

Job description

Vanguard University is seeking an Administrative Coordinator or Senior Administrative Coordinator to provide comprehensive administrative support to the Dean of the College of Arts and Sciences and the Director of the Vanguard University Honors Program (VUHP).

This role coordinates essential administrative processes, communications, academic activities, and special projects to sustain effective operations across the College and Honors Program.