Academic Administrative Coordinator, Data Science School

University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

UVA benefits

On-site position

Job summary

The University of Virginia School of Data Science is seeking an Academic Administrative Assistant to provide administrative coordination and special project support under the Associate Dean for Faculty and Academic Affairs. This on-site role operates within the UVA Charlottesville campus to advance school goals.

The successful candidate will handle calendars, travel logistics for faculty, event support, and confidential materials, while ensuring compliance with UVA policies and collaborating

Qualifications

• High School Diploma or equivalent required.
• 1+ year of relevant experience required.
• Excellent verbal, written, and interpersonal communication skills.
• Effective workflow organization skills.
• Ability to be flexible, prioritize tasks, and to be organized.
• Develops and contributes to collaborative relationships to achieve goals.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as a part of the general administrative core team to provide administrative coordination and support for operations, focusing on support of the Academic and Faculty Affairs Offices.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty as appropriate.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events including activities such as coordinating catering, reserving rooms, and other support.
• Serve as first point of contact for School of Data Science faculty regarding University and School expenditure and travel policy navigation; help create, refine, and clarify additional guidelines.
• Communicate with School of Data Science finance team to ensure appropriate and timely use of funds.
• Collect and document information related to financial processes in accordance with University and School policies.
• In addition to the above job responsibilities, other duties may be assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Workflow organization

Time management

Adaptability

Office365 proficiency

Learning new tools

Education

High School Diploma or equivalent

Tools

Microsoft Office365

Job description

The University of Virginia School of Data Science is seeking an Academic Administrative Assistant to provide administrative coordination and special project support under the Associate Dean for Faculty and Academic Affairs. This on-site role operates within the UVA Charlottesville campus to advance school goals.

The successful candidate will handle calendars, travel logistics for faculty, event support, and confidential materials, while ensuring compliance with UVA policies and collaborating