Academic Affairs Data & Operations Specialist

Stanford University; Palo Alto (CA); Hybrid; USD 41,000 - 49,000; Full time

Job summary

Stanford University’s School of Engineering is seeking an Academic Affairs Administrator to support diverse HR transactions, data entry, reporting, and compliance for faculty and teaching staff. This role involves collaboration across faculty affairs, HR, and research administration, and requires efficiency with data handling and process improvement.

The position emphasizes attention to detail, initiative, and the ability to learn quickly while managing a broad set of administrative tasks in a

Qualifications

• Detail oriented, data-savvy and collaborative.
• Ability to learn quickly and take initiative.
• Comfortable working on projects and workflows using Smartsheet and Google Workspace.

Responsibilities

• Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of employment transactions, including hiring, personnel changes, and related activities.
• Input data, update electronic databases, web sites, and associated materials.
• Collect, gather and validate data, prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for both standard operating procedures and cross‑unit process improvement initiatives.
• Serve as subject matter expert and tester for systems, including but not limited to Sequoia/Oracle HCM, GFS, AARF, and FASED initiative.

Skills

Detail oriented

Data-savvy

Collaborative

Tools

Smartsheet

Google Workspace

Job description

Stanford University’s School of Engineering is seeking an Academic Affairs Administrator to support diverse HR transactions, data entry, reporting, and compliance for faculty and teaching staff. This role involves collaboration across faculty affairs, HR, and research administration, and requires efficiency with data handling and process improvement.

The position emphasizes attention to detail, initiative, and the ability to learn quickly while managing a broad set of administrative tasks in a