Hybrid Academic HR Operations Specialist

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 41,000 - 49,000; Full time

Job summary

Stanford Engineering seeks an Academic Affairs Administrator to support a broad range of employment processes for faculty, academic staff, postdocs, and students. You will handle data entry, reporting, and high-volume HR transactions with a collaborative team across HR and research offices.

The role emphasizes accuracy, confidentiality, initiative, and the ability to learn new workflows using internal tools. Hybrid work arrangement applies.

Qualifications

• Associate degree or equivalent combination of education and relevant experience.
• 0-2 years of administrative or customer support experience preferred.
• Experience with HR transactions and data entry preferred.

Responsibilities

• Process high-volume HR transactions in the HCM system using SOPs and university guidelines for multiple types of employment transactions.
• Input data, update electronic databases, websites, and related materials.
• Collect, validate data, and prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for SOPs and cross-unit improvements.
• Serve as subject matter expert and tester for systems including Sequoia/Oracle HCM, GFS, and FASED.

Skills

Attention to detail

MS Office

Google Workspace

Confidentiality

Education

Associate degree

Tools

Smartsheet

Oracle HCM

Sequoia

GFS

FASED

Job description

Stanford Engineering seeks an Academic Affairs Administrator to support a broad range of employment processes for faculty, academic staff, postdocs, and students. You will handle data entry, reporting, and high-volume HR transactions with a collaborative team across HR and research offices.

The role emphasizes accuracy, confidentiality, initiative, and the ability to learn new workflows using internal tools. Hybrid work arrangement applies.