Academic Affairs Administrator

Stanford University; Palo Alto (CA); Hybrid; USD 41,000 - 49,000; Full time

Job summary

Stanford University’s School of Engineering is seeking an Academic Affairs Administrator to support diverse HR transactions, data entry, reporting, and compliance for faculty and teaching staff. This role involves collaboration across faculty affairs, HR, and research administration, and requires efficiency with data handling and process improvement.

The position emphasizes attention to detail, initiative, and the ability to learn quickly while managing a broad set of administrative tasks in a

Qualifications

• Detail oriented, data-savvy and collaborative.
• Ability to learn quickly and take initiative.
• Comfortable working on projects and workflows using Smartsheet and Google Workspace.

Responsibilities

• Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of employment transactions, including hiring, personnel changes, and related activities.
• Input data, update electronic databases, web sites, and associated materials.
• Collect, gather and validate data, prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for both standard operating procedures and cross‑unit process improvement initiatives.
• Serve as subject matter expert and tester for systems, including but not limited to Sequoia/Oracle HCM, GFS, AARF, and FASED initiative.

Skills

Detail oriented

Data-savvy

Collaborative

Tools

Smartsheet

Google Workspace

Job description

Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Work Arrangement:

This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary:

The budgeted base salary range for this position is $29.87 to $35.26 per hour.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The School of Engineering Faculty Affairs Office is seeking an Academic Affairs Administrator to join our Faculty Affairs team. Reporting to the Director of Faculty Affairs, the Academic Affairs Administrator will support a broad range of administrative and transactional employment processes for several employee populations, including faculty, academic staff‑teaching, other teaching staff, postdocs, and graduate students. This includes supporting data entry, reporting, and a high volume of transactions related to appointments, promotions, sabbaticals, retirements, payments, and compliance. You will be part of a collaborative team, working alongside colleagues in the faculty affairs, human resources, research administration and student services units. The ideal candidate will be detail oriented, data‑savvy and collaborative, and have the ability to learn quickly, take initiative, and be comfortable working on projects and workflows using tools such as Smartsheet and Google Workspace.

In this role you will:

• Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of employment transactions, including hiring, personnel changes, and related activities.
• Input data, update electronic databases, web sites, and associated materials.
• Collect, gather and validate data, prepare and analyze basic reports.
• Provide administrative support for faculty affairs meetings and workshops.
• Draft and contribute to process documentation for both standard operating procedures and cross‑unit process improvement initiatives.
• Serve as subject matter expert and tester for systems, including but not limited to Sequoia/Oracle HCM, GFS, AARF, and FASED initiative.