Academic Affairs Administrative Assistant — Impactful Support

Agupdate; Omaha, Northern (NE, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

College of Saint Mary in Omaha seeks an Administrative Assistant to support the Academic Affairs team. You will provide direct administrative support to the VPAA and Assistant Deans, and serve as recording secretary for committees to keep governance moving smoothly.

The role also covers operations such as managing expenditures, personnel files, onboarding, payroll reports, and maintaining the institutional data repository, while helping coordinate events like graduation and honors to showcase

Qualifications

• Bachelor’s degree required.
• Minimum three years of executive administrative assistant experience in higher education or related field.
• Experience supporting senior leaders and coordinating cross-campus activities.

Responsibilities

• Provide direct administrative support to the VPAA and Assistant Deans.
• Serve as recording secretary for institutional and division committees.
• Manage daily administrative tasks and academic affairs initiatives.
• Coordinate expenditures, personnel files, onboarding, and payroll-related records with Human Resources.
• Maintain institutional data in the data repository and support event planning for graduation and honors.

Skills

Initiative

Communication

Organization

Collaboration

Education

Bachelor's degree

Job description

College of Saint Mary in Omaha seeks an Administrative Assistant to support the Academic Affairs team. You will provide direct administrative support to the VPAA and Assistant Deans, and serve as recording secretary for committees to keep governance moving smoothly.

The role also covers operations such as managing expenditures, personnel files, onboarding, payroll reports, and maintaining the institutional data repository, while helping coordinate events like graduation and honors to showcase