Administrative Assistant, Academic Affairs (Higher Ed)

COLLEGE OF SAINT MARY; Omaha (NE); On-site; USD 42,000 - 58,000; Full time

Job summary

College of Saint Mary is seeking an Administrative Assistant to join the Academic Affairs team. You will support the VPAA and Deans, handle committee records, and assist with daily admin tasks essential to academic initiatives.

The role requires a bachelor's degree and at least three years of executive administrative support in higher education or related field. Collaboration and accuracy are key as you help manage data, finances, and student decisions.

Qualifications

• Bachelor's degree required with 3+ years of executive administrative support in higher education or related field.
• Strong communication, organization, and problem-solving abilities.

Responsibilities

• Provide direct administrative support to the VPAA and Assistant Deans.
• Serve as recording secretary for institutional and division committees.
• Support daily administrative functions and key academic affairs initiatives.
• Reconcile monthly expenditures and support financial tracking.
• Manage personnel files, contracts, onboarding, and payroll reports for adjuncts and overloads with HR.
• Maintain institutional data in the CS Mat Data Repository.
• Manage division communications and support event planning for graduation and honors.
• Serve as a liaison for faculty, staff, and students in Academic Affairs.
• Support student academic decision processes, including communications on awards, probation, dismissal, and appeals.

Skills

Initiative

Sound judgment

Communication

Organization

Team collaboration

Education

Bachelor's degree

3+ years exec admin in higher ed

Job description

College of Saint Mary is seeking an Administrative Assistant to join the Academic Affairs team. You will support the VPAA and Deans, handle committee records, and assist with daily admin tasks essential to academic initiatives.

The role requires a bachelor's degree and at least three years of executive administrative support in higher education or related field. Collaboration and accuracy are key as you help manage data, finances, and student decisions.