Academic Affairs Project & Outreach Assistant

University of St. Francis; Joliet (IL); On-site; USD 10,745,000 - 21,491,000; Part time

Job summary

University of St. Francis is seeking an Academic Affairs Student Worker to provide administrative and organizational support within the Office of the Provost.

The role requires professional communication with students and staff, strong Microsoft Office skills, and the ability to manage multiple projects with minimal supervision. Responsibilities include coordinating departmental initiatives, maintaining databases, tracking timelines, and assisting with retention efforts.

Qualifications

• Current USF student in good standing.
• Proficient computer skills including knowledge of Microsoft Office programs.
• Good communication skills, both written and oral.
• Strong organizational and time-management abilities.
• Ability to work independently with minimal supervision.
• Attention to detail and commitment to accuracy.
• Ability to maintain confidentiality.
• Good problem solving and critical thinking skills.

Responsibilities

• Communicate professionally with students, faculty, staff, and external stakeholders through email, phone, virtual platforms, and in-person interactions.
• Administrative duties associated with Academic Affairs (copying, scanning, filing, sorting, etc.). (Professionalism, Technology)
• Assist with planning, coordinating, and implementing departmental projects and special initiatives. (Teamwork, Leadership, Critical Thinking)
• Track project timelines, update status reports, and support project deliverables as assigned. (Teamwork, Communication, Professionalism)
• Support student retention efforts by assisting with outreach campaigns, follow-up communications, student engagement activities, and resource referrals. (Communication, Critical Thinking, Technology)
• Monitor and update databases, spreadsheets, and tracking systems to ensure data accuracy. (Professionalism and Technology)
• Work independently to prioritize assignments, manage deadlines, and complete tasks with minimal supervision. (Professionalism)
• Maintain confidentiality of student and departmental information in accordance with institutional policies. (Professionalism)
• Other duties as assigned

Job description

University of St. Francis is seeking an Academic Affairs Student Worker to provide administrative and organizational support within the Office of the Provost.

The role requires professional communication with students and staff, strong Microsoft Office skills, and the ability to manage multiple projects with minimal supervision. Responsibilities include coordinating departmental initiatives, maintaining databases, tracking timelines, and assisting with retention efforts.