Executive Assistant to VPs — Admin, Budgets & Boards

Macalester College; Saint Paul (MN); Hybrid; USD 39,000 - 40,000; Full time

Benefits offered by this job

10% employer retirement contribution

Generous vacation & sick time + 10hols

Health, dental, vision, life & long‑d/

Tuition assistance for dependents

Nice Healthcare primary care

Wellness & fitness facilities access

Job summary

Macalester College seeks an Executive Assistant to the VP of Administration and Finance and the VP for Institutional Equity in Saint Paul, MN. This 12-month, full-time hourly role provides essential administrative support, project and event coordination, and document management to enable the VPs to operate smoothly.

The position requires strong calendar management, budget tracking, and advanced Google Apps/MS Office skills, with some evenings/weekends possible.

Qualifications

• Minimum education: high school diploma.
• Strong calendar, travel, and meeting management.
• Experience with budget tracking and invoicing.
• Advanced knowledge of Google Apps and MS Office.
• Ability to interact with executive leadership and Trustees.

Responsibilities

• Provide reception and administrative support to two Vice Presidents.
• Maintain calendars and arrange travel.
• Prepare letters, memoranda, reports, presentations for meetings.
• Monitor budgets and reconcile expenditures.
• Coordinate meetings and events; liaison with trustees and staff.
• Support Institutional Equity, Title IX initiatives, and related communications.

Skills

Administrative support

Calendar management

Budget tracking

Google Apps

MS Office

Communication skills

Event coordination

Education

High school diploma

Associate's or Bachelor's degree preferred

Job description

Macalester College seeks an Executive Assistant to the VP of Administration and Finance and the VP for Institutional Equity in Saint Paul, MN. This 12-month, full-time hourly role provides essential administrative support, project and event coordination, and document management to enable the VPs to operate smoothly.

The position requires strong calendar management, budget tracking, and advanced Google Apps/MS Office skills, with some evenings/weekends possible.