Student-Centric Administrative Assistant, Academic Success

NOORDA COLLEGE OF OSTEOPATHIC MEDICINE; Provo (UT); On-site; USD 45,000 - 50,000; Full time

Job summary

Noorda College of Osteopathic Medicine seeks an Administrative Assistant for Academic Success to provide essential administrative, operational and program support for the Academic Success department. The role focuses on creating a welcoming, student-centered environment while supporting data management, team projects, and student success initiatives.

The ideal candidate is organized, proactive, and collaborative, committed to helping students and colleagues succeed in a dynamic medical education

Qualifications

• Associates degree or an equivalent combination of relevant education and experience.
• Two to five years of administrative experience.
• Strong organization, scheduling, prioritization, communication, and follow-through skills.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, Forms, and OneNote.
• Demonstrated initiative in being proactive, anticipating needs, and implementing effective action steps.
• Ability to work independently and collaboratively, adapt to changing priorities, effectively handle frequent interruptions, and maintain accuracy while managing multiple deadlines.
• High level of professionalism, integrity, discretion, sound judgement, and ability to maintain confidentiality.

Responsibilities

• Serve as a first point of contact for students visiting the Academic Success and Academic Affairs office while helping maintain a welcoming and professional office environment.
• Assist with check-in for student appointments and connect students to other departments as needed for appropriate support.
• Support Academic Success projects and initiatives and assist with the development and maintenance of resources.
• Maintain departmental data in institutional databases and monitor the department inbox.
• Prepare meeting materials, take meeting notes, track action items, coordinate travel and professional development logistics and support hiring and recruitment activities.
• Assist with purchasing, invoices, supplies, room reservation, and other operational needs.

Skills

Organizational skills

Scheduling

Communication

Microsoft 365

Proactivity

Confidentiality

Team collaboration

Education

Associate degree

Bachelor's degree

Tools

Smartsheet

Microsoft 365

Job description

Noorda College of Osteopathic Medicine seeks an Administrative Assistant for Academic Success to provide essential administrative, operational and program support for the Academic Success department. The role focuses on creating a welcoming, student-centered environment while supporting data management, team projects, and student success initiatives.

The ideal candidate is organized, proactive, and collaborative, committed to helping students and colleagues succeed in a dynamic medical education